Administrative Assistant

Job Title

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Executive Assistant – Corporate Operations \& Compliance

Position Summary

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The Executive Assistant provides high\-level administrative and organizational support to the Chief Operating Officer (COO) and Chief Compliance Officer (CCO) for a corporate management company overseeing adult care homes. This role is critical to ensuring efficient operations, regulatory compliance coordination, and effective communication across corporate leadership and community\-level teams.

Key Responsibilities

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### Executive \& Administrative Support

• Provide direct administrative support to the COO and CCO, including calendar management, meeting coordination, and travel arrangements
• Prepare, edit, and distribute correspondence, reports, presentations, and meeting materials
• Serve as a primary point of contact for internal and external communications on behalf of the COO and CCO
• Maintain organized electronic and physical filing systems for corporate, operational, and compliance records

### Compliance \& Regulatory Support

• Assist with tracking compliance deadlines, audits, surveys, corrective action plans, and regulatory submissions
• Coordinate documentation requests related to state regulations, licensing, corporate policies, and internal audits
• Support preparation and organization of compliance reports, policies, and training materials
• Maintain confidentiality of sensitive compliance, employee, and resident\-related information

### Operations \& Corporate Coordination

• Assist with corporate projects, initiatives, and follow\-up items across departments
• Coordinate communication between corporate leadership and assisted living community administrators
• Track action items from meetings and ensure timely follow\-up
• Support onboarding materials, training documentation, and corporate initiatives as assigned

### General Office \& Administrative Duties

• Manage office supplies, records, and administrative systems
• Assist with scheduling and logistics for corporate meetings, trainings, and leadership events
• Perform additional administrative duties as assigned to support corporate operations

Qualifications

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### Required

• High school diploma or equivalent
• Minimum of 2–3 years of administrative or executive assistant experience, preferably in healthcare, senior living, or a similar enviornment
• Strong organizational, time\-management, and multitasking skills
• High level of professionalism, discretion, and confidentiality
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and ability to learn company systems
• Excellent written and verbal communication skills

### Preferred

• Experience supporting executive leadership
• Familiarity with assisted living, healthcare, or compliance\-driven environments
• Experience working in a multi\-site or corporate management organization

Work Environment

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• Corporate office setting
• Regular interaction with executive leadership and community administrators
• Occasional deadline\-driven work related to audits, compliance reviews, or operational initiatives

Physical \& Mental Requirements

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• Ability to sit for extended periods and work at a computer
• Ability to manage multiple priorities in a fast\-paced corporate environment
• Ability to handle confidential and sensitive information responsibly