Office Manager

Overview

We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our busy office environment. This role is vital in ensuring smooth administrative workflows, exceptional customer service, and efficient office management. The ideal candidate will bring energy, attention to detail, and a proactive approach to managing office functions, supporting staff, and maintaining a welcoming atmosphere for visitors and team members alike. If you thrive in fast\-paced settings and excel at multitasking, this opportunity is perfect for you!

Duties

• Oversee daily office operations, including front desk management and administrative support
• Manage multi\-line phone systems, answer inquiries promptly, and direct calls appropriately
• Maintain organized filing systems, data entry records, and ensure accurate document proofreading
• Handle calendar management, scheduling appointments, meetings, and coordinating events
• Support bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices
• Provide exceptional customer service by assisting visitors, clients, and staff with professionalism and courtesy
• Manage office supplies inventory, order necessary materials, and ensure the workspace remains efficient and welcoming
• Coordinate with vendors and service providers to maintain office equipment and facilities
• Support personal assistant duties for executives or team leaders as needed

Experience

• Proven experience in office management or administrative roles with a strong background in clerical tasks
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Familiarity with QuickBooks or other bookkeeping software for basic financial record\-keeping
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast\-paced environment
• Strong communication skills including phone etiquette; bilingual abilities are a plus
• Experience with front desk operations, multi\-line phone systems, and customer support roles such as medical or dental receptionist is highly desirable
• Knowledge of data entry, filing systems, proofreading, and calendar management techniques
• Ability to handle confidential information discreetly while maintaining high accuracy in all tasks
• Personal assistant experience or medical/dental receptionist background is advantageous but not required

Join us as an Office Manager to make a tangible impact on our organization’s efficiency while fostering a positive workplace environment. Your expertise will help streamline operations, support our team’s success, and ensure every visitor feels valued from the moment they walk through our doors!

Pay: $17\.00 \- $19\.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Paid time off
• Vision insurance

Work Location: In person