Executive Assistant /Big Box Partnership Portal & Paperwork

Overview

We are seeking a proactive and highly organized Executive Assistant specializing in Big Box Partnership Portal management and paperwork coordination. This dynamic role offers an exciting opportunity to support executive leadership while managing essential partnership documentation, portal activities, and administrative tasks. As a vital member of our team, you will drive efficiency through meticulous project coordination, office management, and exceptional communication skills. Your energetic approach will ensure seamless operations and foster strong relationships with our partners and internal teams.

Responsibilities

• Manage and maintain the Big Box Partnership Portal, ensuring all documentation, updates, and submissions are accurate and timely.
• Coordinate partnership paperwork, including contracts, agreements, and compliance documents, from initiation to completion.
• Provide comprehensive executive administrative support by managing calendars, scheduling meetings, and organizing travel arrangements.
• Assist with event planning for partner engagement activities, conferences, or internal meetings to promote collaboration.
• Handle correspondence via phone, email, and other communication channels with professionalism and courtesy.
• Perform data entry, filing, and record keeping to ensure all partnership information is organized and easily accessible.
• Support bookkeeping tasks using QuickBooks or similar software for invoicing, expense tracking, and financial documentation related to partnerships.

Requirements

• Proven experience in office management or administrative roles with a focus on executive support.
• Strong organizational skills with the ability to multitask efficiently in a fast\-paced environment.
• Excellent typing speed combined with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
• Familiarity with project coordination processes and event planning logistics.
• Experience using multi\-line phone systems and practicing proper phone etiquette.
• Knowledge of QuickBooks or comparable bookkeeping software for financial recordkeeping.
• Exceptional attention to detail for proofreading documents and transcribing information accurately.
• Ability to manage calendars effectively using Microsoft Outlook Calendar or similar tools.
• Strong communication skills coupled with professional demeanor for customer service and client interactions. Join us to be part of a vibrant team where your organizational talents will directly contribute to successful partnerships! This paid position offers a rewarding environment where your skills in project coordination, office management, and administrative support will thrive while supporting key business initiatives.

Pay: $48,844\.31 \- $58,823\.25 per year

Benefits:

• Health insurance
• Paid time off
• Professional development assistance

Work Location: In person