SUMMARY
The Payroll Specialist provides accurate delivery of payroll services for the assigned locations in compliance with company policy, and federal and state wage and hour laws and regulations. The Payroll Specialist acts as a subject matter expert on all aspects of payroll processes, the timekeeping and payroll systems and payroll/HR compliance.
ESSENTIAL FUNCTIONS
Manges payroll services for assigned locations, including processing payroll, documentation review and maintain accurate payroll changes.
Acts as a payroll subject matter expert including maintaining knowledge of payroll processes, company pay policies, wages and hour laws and the employee handbook.
Provides exemplary customer service to team members by answering payroll questions and resolving issues.
Utilizes critical thinking to identify, research, problem solve and resolve payroll issues. Escalates unresolved issues to Payroll leadership, as necessary.
Completes semi\-monthly payroll closing by ensuring all items are accurately entered, approved, and perform timely to meet the payroll deadline.
Audits payroll records for accuracy, payroll deductions and required approvals
Processes manual checks in a timely manner including issuing final pay checks in accordance with state and federal wage and hour laws.
Provides training, guidance and ongoing support on payroll systems, policies and procedures to Business Office Managers (BOM).
Process Personnel Action Notices (PAN) and HR Actions. Maintains employee records in payroll system. Reviews entries by BOM’s to ensure accuracy.
Participates in continuous process of improvement of payroll program to drive comprehensive results.
Partners with other departments including accounting, HR company, legal and IT to ensure data integrity, proper accounting allocations and accruals and payroll compliance with employment law.
Maintains professional knowledge of payroll practices. Practices technical and professional self\-development including staying informed on regulatory changes, wage and hour laws and payroll trends.
Completes assigned payroll projects and reports
Prepare and maintain accurate records and files, with an attention to detail, deadlines and accuracy.
Must be self\-motivated and can work independently and make decisions.
Excellent organizational skills; detail oriented
Pleasant, professional and personal manner.
Be a positive and cooperative team player with peers and subordinates.
Possess leadership qualities and supervisory skills.
DUTIES
* Payroll Processing and Record Keeping:
HRPayroll Specialist is responsible for processing all payroll associated with company business in a timely manner. Audit BOM’s staff records to assure compliance of record keeping is accurate according to the wage and hour laws. Train BOM’s on all aspects of Pay NW.
* Monthly Reports and duties:
HR/Payroll Specialist is responsible to file monthly SAIF reports and make all Vacation/sick accruals. Posting all journal entries pertaining to payroll in QuickBooks. Audits made on FT and PT employees for ACA compliance. EEO reporting is accurate for end of year reporting. Auditing month end benefit billings to Pay NW to assure addition of new employee benefits and terminations of employee benefits. Responds to State of Oregon, NMSA notices, child support garnishments and other garnishments and assures accuracy in setting up all garnishments. Makes sure all FMLA and OFMLA paperwork is done correctly and followed. Administer and train BOM’s on Spentra. Cobra is set up with Everything Benefits for terminated employees. Set up Oregon Saves or 401k program along with Oregon’s Paid Leave Program.
* Benefits Packages:
Yearly review of benefit packages. Roll out to communities. Assures all new benefit paperwork is filed on SharePoint and is updated in Pay NW. Completes all yearly forms for benefit companies. Is knowledgeable on all benefit packages and is contact point for questions.
* HR/Payroll Laws:
Signing up with all Federal and State agencies for notifications on all new taxation laws and rules.
Confidentiality:
Treats all information as confidential. Employees will not, during his/her employment or any time, thereafter, disclose such information in whole or in part, to any person, firm, or corporation for any reason or purpose whatsoever.
5\. Perform other duties as assigned or needed.
EDUCATION \& LICENSING
High School Diploma or equivalent.
Preferred
Associate or bachelor's degree strongly preferred in business, or a field related to the position.
EXPERIENCE
Must have proven management experience and the ability to manage staff.
Minimum three years' experience in assisted living.
Experience with Microsoft Word, Microsoft Excel, accounting, timekeeping and payroll systems.
WORKING CONDITIONS
Professional office environment. Uses PC, telephones, word processing and other standard office equipment. Verbally able to articulate in person and over the phone. Attending business\-related functions. Occasional travel to the Nile Living Communities.
HR/Payroll Specialists encounters stressful conditions dealing employees and business activities. Also, you must be able to work well under pressure, to resolve conflicts, to prioritize tasks, and follow through with ideas. Excellent verbal and written skills, interpersonal and mediation skills, ability to evaluate workers’ performance, strong working knowledge of employment laws and company regulations. Must be able to work evenings and weekends and maintain a flexible work schedule.
PHYSICAL REQUIREMENTS
Sitting, walking, bending, data entry, reading, written and verbal communication, and lifting to 50 pounds.
CONTINUING EDUCATION
Comply with Federal and state specific requirements.
Job Type: Full\-time
Pay: $60,000\.00 \- $75,000\.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: Remote