Operations & Finance Coordinator

This is a ground\-floor opportunity for someone early in their career who is eager to learn the inner workings of a creative agency. You'll work closely with our Finance and HR leads — gaining real\-world exposure across billing, operations, and office management. This role is designed to grow: the right person will have a clear path to greater responsibility and ownership over time.

If you're organized, proactive, a quick learner, and excited to roll up your sleeves in a creative environment — we want to hear from you.

What You'll Do

Finance \& Billing Support

• Process and follow up on invoices and purchase orders — internally and with external clients/vendors
• Assist with billing reconciliation in advance of billing meetings
• Support internal accruals and basic accounting tasks
• Pull hours and utilization reports from project management tools
• Code credit card \& AP transactions in Divvy and Bill.com
• Serve as a communication bridge across departments to keep financial workflows moving

Operations \& Office Management

• Manage day\-to\-day office operations including supply restocking and coordination of pickups
• Maintain and update the freelance database with accurate vendor information
• Ensure Hubspot CRM compliance and data hygiene
• Support onboarding and offboarding processes via Wrapbook
• Send daily reminders, manage shared admin access, and coordinate team calendar logistics
• Help coordinate all\-hands meetings and other internal company events
• Handle birthday acknowledgments and other culture\-building touchpoints

What We're Looking For

• 0–2 years of experience in an office, operations, or administrative role (internships count!)
• Degree in Business, Communications, Finance, or a related field — or equivalent practical experience
• Comfortable working across tools like Google Workspace, Excel/Sheets, and project management platforms
• Familiarity with QuickBooks, Bill.com, Hubspot, or Wrapbook is a plus — not required
• Exceptional attention to detail and strong organizational instincts
• A self\-starter who doesn't need hand\-holding but knows when to ask questions
• Positive attitude, reliable, and genuinely excited to learn how a creative business operates
• Own a car and can make simple runs

What We Offer

• Starting Compensation Range: $20/hr \- $25/hr
• Health insurance options inclusive of PPO, HMO, FSA, and HSA plans.
• 401(k) with a dedicated advisor and team
• Front\-row seat to the operations of a thriving creative agency with room to grow
• Mentorship from experienced finance and HR professionals
• Clear path for advancement as the company scales
• Collaborative, creative, and supportive team culture

RAVE’s Core Values

• We Lead with Kindness
• We Collaborate to Elevate
• We are Driven by Passion
• We Persevere with Purpose
• We Put Clients at the Center

Pay: $20\.00 \- $25\.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Burbank, CA 91506