Administrative Assistant

About Robert Bosch GmbH

Headquartered in Germany, Robert Bosch GmbH is a premier global supplier with four primary business sectors: Automotive Technology, Industrial Technology, Consumer Goods, and Energy and Building Technology. Over 400,000\+ associates generate sales of over €90 billion. Bosch improves quality of life worldwide with products and services that are innovative and spark enthusiasm. In short, Bosch creates technology that is “Invented for life.” Ninety\-two percent of the share capital of Robert Bosch GmbH is held by Robert Bosch Stiftung GmbH, a charitable foundation. The special ownership structure guarantees the entrepreneurial freedom of the Bosch Group, making it possible for the company to plan over the long term and to undertake significant investments in safeguarding its future. In North America, Robert Bosch LLC supplies automotive original equipment and aftermarket products, industrial drive and control technology, power tool, security and building technology, thermo\-technology, household appliances, solar energy, healthcare, and software innovations. Bosch established its regional presence in North America in 1906 and now employs 41,000 associates in more than one hundred locations.

Bosch Building Technologies Integrator Business

The regional system integration business called Bosch Building Technologies offers solutions and customized services for building security, energy efficiency, and building automation for commercial buildings and infrastructure projects Bosch started its Integrator Business in North America through the acquisition of Climatec in 2015\. Climatec expanded Bosch’s role as a comprehensive supplier of energy, building automation and security solutions. Climatec is recognized in the building industry as an independent single\-source integrator of critical building systems including energy services, building automation and security \& life safety in the U.S. market. The company provides consulting, planning, implementation and 24/7 remote management. Climatec is active in several market segments and industries including data centers, commercial real estate buildings, and federal, state, and local government. Climatec has operated as an independent entity, maintaining its offices in Arizona, California, Nevada, Texas, New York, and New Jersey. Climatec continues to represent and integrate numerous leading manufactures’ product lines across its wide range of services, including Bosch products. In 2023, Bosch acquired Canadian\-based security integrator Paladin Technologies. Merging Paladin Technologies and Climatec will significantly expand Bosch’s Integrator Business in North America. Today the combined entity of Bosch Building Technologies (previously Climatec and Paladin Technologies) represents over $800M in revenues and 2800 associates. Utilizing the strengths of both companies, Bosch offers its customers a complete portfolio of networked and efficient energy, building automation and security solutions.

Job Summary: This role requires strong business acumen and will be working closely with teams located within the office as well as clientele outside of the office. While this role may require a strong background in support/admin, you will be required to have a working knowledge of using computer hardware and software to support the business and its teams.

Responsibilities:

• Support front desk operations, including call distribution, mail handling, opening and closing procedures, and greeting onsite guests in a professional manner.
• Support the Office Manager with administrative duties.
• Coordinate building conference room scheduling, onsite catering orders, and meeting space setup and breakdown.
• Assist with branch marketing initiatives and internal or external event planning.
• Arrange employee travel accommodations for local branch staff and other campus personnel as needed.
• Purchase, track, and maintain inventory of general office supplies.
• Provide daily administrative support to in‑house staff, including document preparation, calendar coordination, data entry, and ad‑hoc requests.
• Maintain organized electronic and physical filing systems to ensure records are accurate and easily accessible.
• Act as a liaison between the branch office and facilities, IT, vendors, and corporate teams to support day‑to‑day operations.
• Assist with onboarding logistics for new hires, including workspace setup, access coordination, and first‑day support.
• Support compliance with office policies and procedures and assist with office audits or inspections as needed.
• Other duties as assigned

Required Qualifications:

• High school diploma or GED equivalent required.
• Minimum of 2 years of experience in an administrative assistant, office coordinator, or receptionist role.
• Strong working knowledge of Microsoft Windows applications, including Outlook, Word, Excel, Teams, and PowerPoint.
• Ability to communicate clearly and professionally, both verbally and in writing, while managing multiple priorities.
• Proven experience working in a fast‑paced environment with shifting deadlines and a high level of accountability.
• Experience with online purchasing, vendor coordination, and procurement of office supplies.
• Strong organizational skills with consistent attention to detail and follow‑through.

Preferred Qualifications:

• Minimum of 4 years of experience in an administrative, office coordination, or receptionist role within a corporate or professional office environment.
• At least 2 years of experience supporting front desk or reception functions, including phone coverage, guest greeting, and mail distribution.
• Minimum of 2 years of experience coordinating office events, conference room scheduling, and onsite catering services.
• Experience maintaining office equipment, supplies, and inventory tracking systems, with 1\+ year of hands‑on experience preferred.
• At least 1 year of experience coordinating corporate or business travel arrangements.
• Demonstrated emotional intelligence and professionalism through prior experience handling internal and external inquiries or concerns.
• Proven ability to maintain strong organization, attention to detail, and reliability developed through multiple years in a fast‑paced office setting.

Physical Demands:

In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.

• Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment

Working Conditions:

In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.

• The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate

Additional Information:

* Compensation: $19\-$23

* Working Hours: This position generally works Monday\- Friday, overtime and on call when necessary

* Benefits:

+ Medical

+ Dental

+ Vision

+ Flexible Spending Accounts

+ 401K w/ company match

+ Life/AD\&D/LTD

+ Paid Vacation/Sick/Holidays

+ Employee Assistance Program

+ Pet Insurance

Equal Employment Opportunity Statement

This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

Equal Opportunity Employer, including disability / veterans.

All your information will be kept confidential according to EEO guidelines.

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Reasonable Accommodations

If you require a reasonable accommodation in completing a job application, interviewing, completing any pre\-employment testing, or otherwise participating in the employee selection process, you can reach out to our HR team for support at 602\-944\-3330 or email talentacquisitionteam@climatec.com. Please note our HR representatives do not have visibility of application or interview status. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job

*Indefinite U.S. work authorized individuals only. Future sponsorship for work authorization unavailable.*