Provider Scheduler

TITLE: Provider Scheduler

DEPARTMENT: Abington Division

LOCATION: 2\-3 days at the corporate office; 1\-2 days on site at Abington Memorial Hospital

SUPERVISOR(S): Practice Manager, Abington Division

CLASSIFICATION: Salaried/Exempt

WORK SCHEDULE: 40 hours per week, M\-F, 7:00am to 3:30pm

United Anesthesia Services, P.C. (UAS) offers an exceptional opportunity for a talented Provider Scheduler to assist with administrative/provider support needs and facilitate quarterly and day\-to\-day staffing to ensure operations in the Abington Division are running efficiently. Reporting directly to the Practice Manager, the Provider Scheduler will be responsible for executing key administrative functions\-including provider quarterly and daily scheduling, compliance, quality assurance, and general operations to support Abington Division\-as well as maintain relationships with clinical providers and partners.

ESSENTIAL DUTIES/FUNCTIONS:

1\. Schedule Management:

Create and manage the quarterly schedule of anesthesia providers in Amion within Abington Division, working in conjunction with Lead CRNAs, Practice Manager and schedule runners at the division sites.

• Collaborate with clinical teams and their Lead CRNAs to optimize room utilization and scheduling efficiency.
• Provide daily coordination/communication working in conjunction with the Lead CRNAs and Chiefs of Anesthesia at their respective sites to communicate evolving staffing needs.
• Maintain all updates in Amion and Paycom and work collaboratively with the Abington Division admin team to ensure schedules are accurately correlated in Paycom for payroll purposes.

2\. Quality Assurance Oversight:

• Implement and monitor quality assurance policies and procedures in accordance with UAS and Abington’s contract standards.
• Conduct assessments/reconciliations when needed to ensure compliance with industry standards and regulations.

3\. Collaboration and Communication:

• Work closely with anesthesiologists, CRNAs, SRNAs, and administrative staff and key personnel at partner sites to ensure smooth operations and employee engagement.
• Be the liaison between the clinical contracted sites and the corporate office and maintain transparent communication about service delivery.
• Serve as a point of contact for concerns and scheduling\-related issues.

4\. Cross\-Training and Operational Support

• Develop working knowledge of payroll systems and process in Paycom to provide support and ensure continuity of operations.
• Collaborate with Payroll Support Specialist to validate schedule\-to\-payroll accuracy and assist with payroll\-related audits or reconciliations as needed.
• Serve as a secondary resource for payroll processing to build redundancy and minimize operational disruptions.

5\. Continuous Improvement:

• Identify opportunities for process enhancements and implement best practices in scheduling and quality assurance.
• Monitor and track daily room utilization, ensuring operational/scheduling efficiency and maximizing revenue generation

WORK ENVIRONMENT:

Position is in a well\-lighted corporate office environment with part time spent on site at clinical campuses. Partial remote work is available once fully trained. Work may be stressful due to continual interaction with others. Involves sitting approximately 75 percent of the day, walking, or standing the remainder. Must possess the physical and mental abilities to perform the tasks including walking, bending, standing, reaching, and sitting. Performs complex, occasionally challenging varied tasks requiring problem solving, independent knowledge and exercise of independent judgment.

COMPENSATION:

• UAS offers competitive pay and full benefits including fully paid medical, disability, and life insurance, employee voluntary vision insurance, employee cost\-shared dental insurance, a retirement plan through Schwab with company 401(k) and profit\-sharing contributions totaling 6\.5% of eligible compensation (upon eligibility), 15 days of paid time off, and six (6\) paid holidays annually.

REQUIREMENTS:

EDUCATION. Bachelor's degree required.

EXPERIENCE. 2\-3 years’ experience in clinical setting operations with proven competency in effective communication and organization; experience with medical practice scheduling and credentialing highly desirable.

KNOWLEDGE/SKILLS/ABILITIES.

• Excellent verbal and written communication skills.
• Excellent judgment, decision making, problem solving, and critical thinking skills.
• Experience with scheduling systems/technology in a healthcare environment (i.e., Microsoft Office Suite, Paycom, Amion, Epic, etc.)
• Ability to establish priorities and be flexible enough to adapt.
• Ability to work in a team environment and work well under pressure.
• Self\-motivated, with strong organizational and time management skills; ability to take initiative, demonstrate sensitivity, and tact.

EQUIPMENT OPERATED:

Standard office equipment including computers, copiers, printers, telephones, etc.