Office Assistant

Job Summary

We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will serve as the first point of contact for visitors and callers, manage administrative tasks with precision, and support daily office operations to ensure a smooth and efficient workplace. Your energetic approach and attention to detail will help foster a welcoming environment while maintaining organizational excellence. The ideal candidate is highly skilled in office management, possesses excellent communication abilities, and is eager to contribute to a thriving professional setting.

Duties

• Greet visitors warmly at the front desk, providing exceptional customer service and ensuring a positive first impression
• Operate multi\-line phone systems with professionalism, demonstrating excellent phone etiquette and customer support skills
• Manage calendar appointments, schedule meetings, and coordinate office events using Microsoft Office and Google Workspace tools
• Perform data entry, filing, and document proofreading to maintain accurate records and ensure document quality
• Handle incoming correspondence, emails, and inquiries efficiently while prioritizing urgent matters
• Assist with home health tasks; recruit CNAs and home health aides; and communicate and coordinate care with clients and their families.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial record\-keeping
• Support office management activities such as supply ordering, inventory tracking, and maintaining organized workspaces
• Provide clerical support including typing reports, preparing presentations, and managing office documentation
• Maintain confidentiality of sensitive information while delivering outstanding administrative assistance
• Support team members with personal assistant duties or special projects as needed

Experience

• Previous office experience in administrative or clerical roles demonstrating strong organizational skills
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Experience with QuickBooks or other bookkeeping software is preferred
• Bilingual abilities are highly desirable to assist diverse client needs
• Familiarity with multi\-line phone systems and front desk operations is essential
• Proven customer service skills with a professional demeanor and excellent phone etiquette
• Strong typing speed along with data entry and proofreading capabilities
• Knowledge of office management practices including filing systems, calendar management, and time management techniques
• Experience in medical or dental receptionist roles is a plus but not required
• Personal assistant experience or familiarity with home health and mental office environments will be considered advantageous

Join us in creating an inviting atmosphere where efficiency meets excellence! This paid position offers an exciting opportunity to develop your administrative skills while supporting a vibrant team dedicated to success.

Pay: $16\.00 \- $18\.00 per hour

Work Location: In person