Our client, the world’s leading entertainment streaming service, is looking for a Program Coordinator, Emerging Talent. You will be a foundational pillar of operational excellence that allows Emerging Talent pathways to flourish. You will work in close partnership with our client Program Manager and Recruiters to provide essential lift in the planning, coordination, and administrative execution of “day‑to‑day” work and long\-tail initiatives. Your work will enable the team to scale impact, continue cultivating the next generation of client leaders, and proactively map repeatable workflows to integrate AI‑driven automations.
This is a hybrid 12\-month contract, with the possibility of extension.Candidates must be able to work in Los Gatos, CA, between 2–5 days per week, depending on fluctuating intern programming needs, and must not hold H‑1B visa status. The hourly rate is up to $60; benefits are available through Talent Table. No C2C.
Key Responsibilities:
* Program \& Operational Support: Collaborate with Recruiters, Program Managers, and cross‑functional teams across Human Resources, Talent Acquisition, and Employee Services to provide year‑round administrative support for Emerging Talent programs.
* Emerging Talent Participant Lifecycle Logistics: Execute end‑to‑end internship operations, including onboarding, internal communications, training and events scheduling, feedback and performance evaluation management, and full program itineraries to ensure a seamless participant experience.
* Workflow Mapping \& AI Integration: Assist Program Managers in auditing manual tasks to create repeatable process maps, and help identify or implement AI‑driven triggers (status updates, data entry) to increase team productivity.
* Efficiency \& Systems Analysis: Partner with the team to analyze existing workflows and suggest technical or creative approaches to meet programming needs more efficiently.
* Data \& Infrastructure Maintenance: Ensure high data integrity across internal infrastructure, including candidate trackers, “living” documents, budget sheets, and sourcing databases.
* Feedback Management: Facilitate program feedback loops by organizing, distributing, and tracking evaluation forms at key milestones.
* Event Coordination (On‑site \& Virtual): Provide on‑the‑ground support in the Los Gatos office for event logistics, including booking spaces, calendar management, and attendee material preparation.
* External Engagement: Coordinate recruiting events and engagement opportunities with external partners to amplify the client’s culture for emerging talent.
Qualifications:
- Previous experience coordinating complex event logistics and monitoring matrixed operations with overlapping timelines.
- Proven success working in a high‑volume coordination role where success is measured by the increased effectiveness and bandwidth of the team you support.
- A deep care for data accuracy and the ability to follow or build complex checklists to ensure no detail is missed in a fast‑paced environment.
- Proficiency in auditing manual tasks and translating them into clear, repeatable process maps and standard operating procedures.
- Proficiency in technical tools (e.g., Airtable, Google Suite, Eightfold, and Zapier), paired with a natural curiosity for using AI tools to automate routine administrative tasks and streamline workflows.
- Ability to deliver clear, effective communication that builds connection and confidence across all collaborators and teams.
- Demonstrated proactive, self‑starter mindset, anticipating risks and resolving issues before they impact the program or participant experience.
- Comfort navigating ambiguity and a willingness to pivot focus as business needs and program priorities evolve.
- Prior experience or exposure to University Recruiting, Emerging Talent, or Talent Acquisition/HR programming is preferred.
We are looking for someone who:
* Is an Efficiency Hunter: You are naturally inclined to look for ways to automate a task the second time you have to do it.
* Acts as a Process Architect: You enjoy the “puzzle” of organizing information and building the structures that keep a team aligned.
* Centers a “Low Ego, High Impact” Approach: You find professional satisfaction in being the operational engine that makes high‑visibility programs run like a well‑oiled machine.
* Leads as a Technical Collaborator: You’re curious about new tools and enjoy AI experimentation to handle repetitive manual tasks so the team can focus on strategy.
* Thrives in Ambiguity with High Alignment: You are a proactive problem‑solver who works independently and reacts quickly when issues arise, balancing incoming requests while staying deeply connected to the team’s broader goals.
* Is an Inclusive Community Builder: You naturally lead with empathy and cultural competence, ensuring programs are built with a deep commitment to inclusivity and belonging.
* Is an Agile Prioritizer: You thrive in a rapidly changing environment, with the ability to juggle multiple projects and stakeholders while knowing when to pivot or say “no” to keep your work on track.