Administrative Assistant on Construction Jobsite

Position Overview

This role is an entry point into commercial construction operations. As the Administrative Assistant on a construction jobsite, you will support the day\-to\-day execution of a live project while working directly with foremen, project managers, and field teams.

You will be involved in critical project functions including time tracking, communication flow, document coordination, and jobsite logistics, gaining hands\-on exposure to how construction projects are built and managed.

This position is ideal for someone who is organized, proactive, and interested in growing into a Project Engineer, Assistant Project Manager, or Project Manager role over time.

This is an on\-site role based on an active construction project. Daily presence on the jobsite is required.

What You’ll Learn in This Role

• How commercial construction projects operate from the ground up
• How labor, materials, and time are tracked and managed
• Exposure to project documentation, reporting, and scheduling
• How field and office teams coordinate to deliver projects
• Foundations for growth into project management roles

Key Responsibilities

Project Communication \& Coordination

• Act as a central point of coordination between field crews, project managers, and external partners
• Support clear and timely communication across all project participants
• Distribute project updates, documents, and schedules as needed
• Maintain and share current PTO and availability calendars for site leadership

Timekeeping \& Project Support

• Support daily crew time tracking and ensure accurate labor reporting
• Assist with scheduling meetings and coordinating calendars for project leadership
• Answer and route calls and emails in a professional and timely manner
• Maintain accurate contact lists to support jobsite coordination

Document Management \& Reporting

• Assist with drafting, formatting, and proofreading project documentation
• Organize and maintain both digital and physical project files
• Track logs, reports, and documentation required for ongoing project activities
• Support reporting, redlines, and project documentation as requested

Jobsite Operations Support

• Coordinate meetings, including logistics, materials, and setup
• Handle confidential information with professionalism and discretion
• Assist with onboarding coordination for new jobsite team members
• Support additional project or administrative needs as assigned

Skills \& Competencies

• Strong organization and time management skills
• Clear and professional communication (written and verbal)
• High attention to detail and accuracy
• Ability to take initiative and follow through on tasks
• Comfortable working in a fast\-paced, team\-oriented environment
• Proficiency in Microsoft Office (especially Excel, Word, and Outlook)

Qualifications

Required:

• High school diploma or equivalent
• Administrative, coordination, or customer service experience (internships or part\-time experience considered)
• Basic computer proficiency
• Ability to work full\-time on an active construction jobsite
• Comfortable working in a field\-driven environment with early start times

Preferred:

• Exposure to construction, trades, or project\-based work environments
• Familiarity with time entry, scheduling, or project\-related systems
• Interest in construction management, operations, or project coordination

Work Environment

This position is based full\-time in a jobsite trailer on an active construction site. Daily on\-site presence is required to support field operations and project coordination.

While most tasks are performed in a trailer office setting, the role requires regular interaction with field teams and movement throughout the jobsite. The environment may include exposure to outdoor weather conditions, construction activity, and elevated noise levels.

Physical Demands

• Ability to sit, stand, walk, bend, and reach throughout the day
• Frequent use of hands for typing and handling documents
• Ability to navigate a construction site, including uneven surfaces or stairs
• Visual focus for reading and computer work

Why Join Us

• Direct exposure to live commercial construction projects
• Work alongside experienced field and project leaders
• Be part of a team focused on Quality, Safety, and Productivity

EEO, Vets and individuals w/ disabilities are encouraged to apply

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• This role requires working full\-time on an active construction jobsite (not a remote or office\-only position). Are you able and willing to work on\-site every day?
• This position works Monday through Friday, 8 hours between 6:00 AM to 5:00 PM. Are you able to reliably meet this schedule?
• What interests you about working on a construction jobsite?
• This role requires communicating with field teams, managers, and external partners. How comfortable are you coordinating with multiple people throughout the day?
• Where are you hoping this role takes you in the next 2–3 years?

Education:

• Associate (Preferred)

Experience:

• Outlook: 1 year (Required)
• Microsoft Excel: 2 years (Preferred)
• Word: 1 year (Required)

Ability to Commute:

• Ashburn, VA 20146 (Required)

Work Location: In person