Personal Assistant

Personal Assistant (1099 Contractor)

Location: Austin, Texas (Primarily On\-Site with Hybrid Flexibility)

Contract Type: 1099 Contractor

About the Role

We are seeking a highly organized, trustworthy, and service\-oriented Personal Assistant to provide comprehensive personal and administrative support to a family in Austin, Texas. This role is primarily on\-site with hybrid flexibility based on operational needs and travel schedules.

This is not a traditional 9–5 role. The workload will ebb and flow week to week—sometimes busy, sometimes quieter—and success requires flexibility, proactive problem\-solving, strong communication, and discretion.

Compensation \& Reimbursements

* Flat rate: $3,840/month (1099 contractor). This is based on an estimated 6\-day workweek and an 8\-hour workday, but actual workload may vary.

* Payment method: Zelle

* Fuel expenses: reimbursed within reason (as applicable to approved work errands)

Schedule \& Work Structure

* Standard work days: Monday–Saturday

* Standard day off: Sunday (preferred), though a different day off may be mutually agreed upon (e.g., Thursday)

* Occasional Sunday support may be needed for specific projects or events. This will be discussed in advance and mutually agreed, and a different day off will be provided in return

• Flexibility is reciprocated: if the assistant requests time off in advance for a personal commitment, we are open to shifting the schedule for that week

Work Style (Hybrid)

• During the initial weeks, the role will be primarily on\-site Monday–Friday
• After onboarding, we will determine the in\-person vs. work\-from\-home split together based on needs
• Some weeks may require more in\-person support, while other weeks may allow fully remote work—especially when travel is involved
• On\-site days may not always require a full 8\-hour in\-home presence; the schedule is driven by what is needed that day

Key Responsibilities

Responsibilities include, but are not limited to:

Administrative \& Organizational Support

• Managing calendars and scheduling
• Booking appointments and reservations
• Tracking important dates and sending reminders
• Organizing data, documents, and information
• Managing and executing payments and reminders
• Coordinating, booking, and organizing travel
• Conducting deep research and producing structured summaries/reports
• Budget tracking and expense management
• Supporting occasional sensitive administrative tasks related to personal information

Vendor \& Operations Support

• Sourcing, vetting, and conducting due diligence for vendors
• Vendor management and oversight (coordination, follow\-ups, scheduling, and quality checks)
• Collaborating with the house manager to coordinate household staff and vendors
• Using AI tools to enhance research, organization, and operational efficiency

Personal \& Errands Support

• Running errands (as needed)
• Dropping off/picking up packages
• Dry cleaning drop\-offs and pick\-ups
• Picking up prescriptions
• Occasional food or coffee pick\-up

Ideal Candidate Profile

We are looking for someone who combines professionalism, discretion, and a strong service mindset.

Language \& Communication

* English is the primary working language

* Spanish is important for smoother household communication ( not required, but conversational comprehension is expected)

• Strong written and verbal communication skills

Skills \& Experience

• Highly organized and detail\-oriented; strong time management
• Strong research skills (structured analysis, due diligence, and vendor sourcing)
• Budgeting and expense tracking experience
• Proficient in Microsoft Office (especially Excel)
• Experience with Monday.com or similar project management tools
• Strong note\-taking and follow\-through
• Familiarity with AI tools for research and productivity enhancement
• Basic understanding of information security and confidentiality (training can be provided)

Personal Requirements

• Must have a personal vehicle and be comfortable driving for errands
• Must love animals (household includes cats and large dogs)
• Comfortable around babies and children (this is not a childcare/nanny role)
• Well\-groomed and professional in appearance
• High integrity, discretion, and trustworthiness

Nice to Have (Not Required)

• Experience with trip and event planning
• Experience coordinating multiple vendors simultaneously (home/services/logistics)

Working Environment \& Culture

We aim to build a positive, long\-standing working relationship based on trust, mutual respect, and reliability. This role is best suited for someone who enjoys anticipating needs, solving problems, and becoming a trusted support figure over time.

We are a pet\-friendly household. Reasonable flexibility for pet care may be accommodated as the relationship and trust build (e.g., bringing a well\-behaved pet on certain days, or stepping out briefly when needed).

How to Apply

If you are seeking a stable, trusted, long\-term opportunity in Austin, Texas and this role sounds like a fit, we would love to hear from you. HR@shokworks.io

Tipo de puesto: Tiempo completo

Sueldo: $18\.00 \- $20\.00 la hora

Horas previstas: de 40 a 48 por semana

Beneficios:

• Paid time off

Pregunta(s) de postulación:

• Do you currently live in Austin, Texas, and are you available to work primarily on\-site?
• Do you have a personal vehicle and are you comfortable running work\-related errands as part of your responsibilities?
• Do you have prior experience independently managing calendars, travel arrangements, budgeting, and vendor coordination?
• Are you comfortable working in a household environment with pets (cats and large dogs) and around babies or children?
• Are you in agreement with the fixed compensation of $3,840 USD per month under a 1099 Contractor arrangement for this position?

Lugar de trabajo: Empleo presencial