FVCbank
HR Administrative Assistant
Job Description
Title
HR Administrative Assistant
Department(s)
Corporate
Reports to
SVP/Director of Human Resources
About Us:
Since opening our doors in 2007, FVCbank has incorporated a vision of creating a positive and empowering work environment for our employees. Our continuous efforts in supporting our employees to be successful is one of our most important responsibilities. We believe that in order to provide exceptional service to our customers and the community, our employees must be a priority. If you want to join a company that is dedicated to helping you be successful and grow in your career, then join us at FVCbank.
Job summary
Provide assistance to the HR department with activities that include, but are not limited to, recruiting, onboarding newly hired employees, administration, and health benefits.
Summary of essential job functions
The HR Administrative Assistant facilitates the timely hiring of qualified job applicants for open positions by maintaining job descriptions, screening resumes, utilizing hiring platforms to post positions and source for potential candidates, creating job postings for website, coordinating interviews, completing pre\-employment processes, and onboarding new employees. The HR Administrative Assistant contributes to the office staff by assisting when needed in general administrative tasks and other administrative/clerical duties as needed. Assists in organizing company events and managing employee recognition. Ensures compliance with state and federal laws.
This role is the perfect opportunity for an entry level HR professional to gain HR knowledge and experience. This position is fast paced with high volume. The successful candidate must be highly productive, detail oriented, organized, and have excellent time management skills. The HR Administrative Assistant is a self\-starter and motivator, as they will have individual goals and accuracy requirements to meet.
- Maintains personnel files
- Assists with benefit administration.
- Assists with annual open enrollment activities and benefit information sessions.
- Assists with the annual performance review process.
- Assists with full cycle recruitment process.
- Assists with training administration.
- Assists in special events to include but not limited to: Holiday Party, Employee Engagement Events, Summer Employee Picnic.
- Updates HR database with employee change requests and processes paperwork.
- Updates HR SOPs as needed
- Schedules meetings as requested by SVP/Director of HR including but not limited to: Interviews, Follow\-up Interviews, and General meetings.
- Makes photocopies, faxes documents, and performs other clerical functions.
- Files papers and documents into appropriate employee files in a timely manner.
- Updates staff lists including the FVCbank phone directory.
- Handles employee acknowledgement processes for the bank
- Assists HR Director and HR staff with various research projects and/or special projects.
- Performs other duties as assigned.
Minimum requirements
High school diploma
1 – 2 years office/clerical experience
Strong computer skills with knowledge of word processing, spreadsheet programs including working knowledge of Microsoft Office Suite and similar software
Multitask Oriented
Customer focus, both internal and external
Strong work ethic, dependable
Abilities required
Ability to maintain confidential information
Strong written and verbal communication skills
Strong listening skills
Telephone skills
Strong and effective planning and organizational skills
Excellent customer service skills: in person, phone and virtual
Functions well as a member of a team
Ability to interact with all levels of management, employees, industry peers, and customers
Ability to prioritize multiple competing tasks
Desired Skills
Previous Human Resources experience preferred, with an emphasis on recruitment.
Current SHRM\-CP or HRCI PHR a plus
College degree a plus
Strong computer skills with knowledge of word processing and spreadsheet programs
Professional and effective interpersonal skills
Prior bank experience
Strong work ethic
Energetic
Operates with Integrity
Focused and able to complete tasks in designated time frame
Essential Functions:
Ability to sit, stand, kneel and bend for extended periods of time
Must be able to operate a computer keyboard, mouse, and other computer components
Ability to converse and exchange information with customers and all levels of staff within the organization
Ability to observe, perceive, and identify data
Ability to travel via air, rail, automobile, and/or bus
*Disclaimer*
The position for which you are applying is one that would have access to cash, financial instruments, financial transactions, or confidential customer financial information. The Bank has determined that personal financial responsibility is substantially related to preventing misuse or misappropriation of financial instruments or information which is an essential function of the position for which you are applying. A consumer report (including a credit report) and additional background reports are requested of all applicants on that basis.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
We are an Affirmative Action/EEO Employer. We do not discriminate on the basis of race, color, religion, national origin, physical or mental disability, protected veteran status, sex, gender identity, sexual orientation or any other characteristic protected by federal, state or local law.
*Apply at* *www.fvcbank.com* */ Careers Tab*