Human Resources Assistant (HR Admin)

Position: Human Resources Assistant (HR Admin)

Division: New Stout Excavating Group, LLC

Compensation Range: $45,000\+annually, based on experience

Job Type: Full\-time, Monday\-Friday

Location: Main Office

Company Overview:

Stout Excavating Group has over 50 years of combined experience in civil construction and mining, building a reputation for safety, quality, and customer satisfaction. Our team of skilled professionals drives innovation across every project, combining technical expertise with practical problem\-solving to deliver exceptional results.

As part of MasTec, Inc., Stout Excavating Group integrates local knowledge with the resources and support of a leading national organization. This combination allows our people to tackle complex projects efficiently while maintaining high standards of performance and reliability. Our commitment to excellence, teamwork, and community impact defines who we are and how we operate.

Core Responsibilities

• Enter and maintain employee data in HR systems (address, phone, email, direct deposit, tax withholdings, etc.)
• Process wage adjustments and employee status changes accurately and timely
• Maintain accurate employee records across all platforms (digital and physical)
• Conduct routine audits of employee files to ensure compliance and completeness
• Coordinate full\-cycle onboarding administration (file setup, paperwork, system entry)
• Prepare new hire folders for training day and ensure all required documentation is completed
• Facilitate I\-9 verifications (in\-person and remote/virtual) and ensure compliance
• Support onboarding orientation logistics and documentation
• Respond to employee questions related to benefits, payroll, and general HR inquiries
• Assist with open enrollment processes, including communication and data entry
• Support employee changes related to benefits and personal information
• Maintain I\-9 records, audit files, and ensure compliance with federal/state requirements
• Support audits (I\-9, EEO, veteran reporting, confidentiality forms, etc.)
• Assist with garnishment audits and documentation tracking
• Generate standard HR documents (offer letters, verification of employment, etc.)
• Maintain organized employee files including medical and workers’ compensation documentation
• Ensure confidentiality and proper handling of sensitive information
• Track and maintain required documentation for compliance and internal standards
• Perform data entry, filing, copying, scanning, and mailing
• Manage incoming HR mail and route appropriately (including unemployment correspondence)
• Assist with scheduling HR training, meetings, and onboarding sessions
• Support employee surveys administration (distribution, tracking, documentation)
• Maintain inventory of onboarding materials, forms, PPE\-related documentation, and office supplies related to HR
• Ensure materials are stocked, organized, and available for use
• Assist with special reports and HR projects as needed
• Support HR team with day\-to\-day administrative needs
• Perform other duties as assigned

Required Qualifications

• Strong attention to detail and accuracy
• Ability to manage repetitive tasks efficiently within scheduled working hours
• High level of organization and confidentiality
• Ability to work independently with minimal supervision
• Proficient in Microsoft Office; experience with HRIS systems preferred
• 1–3 years of administrative or HR support experience preferred

Performance Expectations:

• Demonstrates a strong commitment to safety in all tasks
• Works collaboratively and supports team members
• Produces work with quality, accuracy, and reliability
• Acts with integrity and in good faith in all interactions
• Embraces a solution\-oriented mindset and takes initiative
• Upholds company values and contributes to a positive work culture

Physical Requirements:

• Ability to sit, stand, and walk for extended periods throughout the workday
• Ability to use hands and fingers to operate a computer, phone, printer, and other office equipment
• Ability to occasionally lift and/or move items up to 25 pounds (e.g., office supplies, boxes, materials)
• Ability to reach, bend, stoop, and carry items as needed to support office organization and operations
• Ability to visually read documents and computer screens and maintain attention to detail
• Ability to communicate effectively in person, via phone, and through written communication
• Ability to move throughout the office and exterior areas to inspect conditions, check inventory, or coordinate tasks
• Ability to tolerate typical office environments, including moderate noise levels and frequent interruptions

Work Schedule:

• Monday – Friday, 7:00 AM – 4:00 PM (40 hours/week)
• Work Schedule Flexibility: This role requires adherence to the assigned schedule. Hours and days are subject to change or increase based on business needs, operational demands, and company growth.

Our Culture and What We Value:

At Stout Excavating Group, our success is built on a foundation of strong values that guide how we work every day. We are committed to:

• Safety: Protecting our team, our community, and the environment in everything we do.
• Health: Promoting the well\-being of our employees through safe practices and support programs.
• Excellence: Delivering top\-quality work and continuously improving our processes.
• Integrity: Acting honestly, ethically, and transparently in all interactions.
• · Innovation: Embracing new ideas, technologies, and approaches to drive progress.
• Social Responsibility: Giving back to our communities and acting responsibly toward society and the environment.
• · Collaboration: Working together, valuing diverse perspectives, and supporting one another to achieve common goals.

We look for team members who not only excel at their roles but also embody these values, helping us maintain a culture of respect, accountability, and continuous improvement.

Benefits:

• Medical and Prescription Insurance
• Paid Time Off
• Telehealth
• Dental Insurance
• Vision Insurance
• Flexible Spending Accounts
• Health Care
• Dependent Care
• Life Insurance (Basic \& Supplemental)
• Disability Insurance (Short \& Long Term)
• Legal
• Employee Assistance Program
• Supplemental Benefits (Aflac)
• Accident Insurance
• Critical Illness Insurance
• Hospital Indemnity Insurance

Pay: From $45,000\.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid jury duty
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Experience:

• New Hire Processing: 2 years (Required)
• Benefits Support: 2 years (Required)
• Human resources: 2 years (Required)
• Data entry: 2 years (Required)

Work Location: In person