THE POSITION
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- Full\-time employment
- Work hours are 8:00 AM to 4:00 PM, Monday \- Friday, with a 30\-minute lunch.
- In the event of an emergency/disaster situation or training exercise, this position may be required to travel, work up to 12\-hour shifts, and work outside of the normal work hours, including weekends and overnights.
- Free and secure on\-site parking.
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
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- Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.
- You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
- You must be able to perform essential job functions.
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
- Late applications and other required materials will not be accepted.
- All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools \& Job Seekers for additional information.
- Pennsylvania law (51 Pa. C.S. §7103\) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how\-to\-apply.html and click on Veterans.
- 711 (hearing and speech disabilities or other individuals).
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- Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
- Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
- Your score is valid for this specific posting only.
- You must provide complete and accurate information or:
- You may only apply/test once for this posting.
- Your results will be provided via email.
- Eligibility rules apply.
Are you an administrative professional eager to advance your career? If so, the Pennsylvania Emergency Management Agency (PEMA) has a rewarding opportunity for a driven and highly organized Administrative Assistant 1 who possesses excellent customer service skills. Here, you will oversee a wide range of technical and administrative support functions within the Bureau of Budget to ensure for efficient and timely operations. Seize this opportunity to make a difference and apply today!
DESCRIPTION OF WORK
As an Administrative Assistant 1, you will serve as the Travel Coordinator for the agency, therefore you must maintain a current and comprehensive working knowledge of Commonwealth Travel policies (MD 230\.10 and Manual M230\.1\), reimbursement processes, and Out Service Training MD 535\.3\. Duties will entail analyzing agency travel operations, policies, and procedures; coordinating with agency staff to analyze and understand current exceptions to travel policies; and reviewing and making recommendations for agency travel policies. You will be further tasked with creating and distributing travel training materials, and providing training and support to agency personnel. Additional duties will involve researching, reviewing, and analyzing all travel expenditures, running monthly travel reports, and completing financial transactions and expenditure adjustments in SAP according to travel budget needs and necessary changes.
You will also be responsible for the appropriate use of the Commonwealth Purchasing Card (PCARD), maintaining knowledge and adherence to Commonwealth procurement and purchase card policies and procedures. Another primary focus of this position is administering the agency inventory program. This involves administering the agency database consisting of inventory items maintained per current agency policy. You will maintain the inventory database and software with regards to equipment purchased with federal funding and accurately record equipment received and disposed of.
Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information:
* Telework: You may have the opportunity to work from home (telework) part\-time, upon successful completion of the training period. In order to telework, you must have a securely configured high\-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
* Salary:Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $45,907\.00 (before taxes).
REQUIRED EXPERIENCE, TRAINING \& ELIGIBILITY
QUALIFICATIONSMinimum Experience and Training Requirements:
Other Requirements:
How to Apply:
Your application must be submitted by the posting closing date.
* Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
Telecommunications Relay Service (TRS):
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
EXAMINATION INFORMATION
+ your score may be lower than deserved.
+ you may be disqualified.
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See the total value of your benefits package by exploring our benefits calculator.
Health \& Wellness
We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.\*
Compensation \& Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
Work/Life Balance
We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work\-from\-home opportunities.\*
Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.
Employee Perks
Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee\-only discounts and rates on a variety of services and memberships.
For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box.