Position Details
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- Contributes to fostering a collaborative and open knowledge community and administers programmatic development, expansion, and implementation.
- Works closely with Express Newark Co\-Directors, Director of Educational Initiatives, Directors of Studios, and PRG Head of Programs, to oversee programming and events, ensuring efficient, organized, and effective administration and success.
- Develops and distributes the annual program calendar in relation to Express Newark’s annual exhibitions, educational offerings, and program effectiveness evaluation.
- Submits annual report of programming to Co\-Directors and Chancellor’s Office Works closely with Co\-Directors, Budget Specialist, and other personnel to assist with efficient and accurate maintenance, review, monitoring, and management of budget, payroll and human resources information and transactions, and other business transactions for Express Newark as required.
- Oversees and coordinates communications efforts, including, maintaining, and updating web and social media presences; developing, maintaining, and updating electronic and other mailing lists; creating and distributing effective publicity materials; collecting data; compiling reports; and working with external vendors.
- Provides timely and accurate information in response to requests and in complying with the policies and processes of Express Newark, the Chancellor’s Office (Newark), Rutgers University\-Newark (RU\-N), and the Rutgers system.
- Serves as point of contact for and liaison with all necessary internal and external entities, such as, University Facilities, REHS, Gourmet Dining, Academic Scheduling, Technology and Learning Spaces, Public Safety Technologies, Telephone Services, Procurement, Parking and Transportation Services, and Material Services as needed.
- Effectively and efficiently maintains and updates databases, archives, and collections Ensures compliance with all relevant information security protection and accessibility policies and processes, maintains complete, accurate, and current information on databases and websites and other social media platforms Recruits, trains, provides direction to, and prepares work assignments for intern, student assistants, and work\-study students Strictly complies with administrative, operational, and academic policies, procedures, and processes of the University, including, such as, Protection of Minors.
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax\-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
- Requires a bachelor’s degree, or an equivalent combination of education and a minimum of two years of relevant experience that demonstrates knowledge and understanding of office administration, work organization, program coordination, communication, project management, bookkeeping, promotion, outreach, and/or data collection and report writing.
- Position regularly uses MS Office Suite, Google Suite, Cornerstone, ROCS, HCM, EMS, RAPSS, ECRT, Course Scheduling System, Blackboard, Canvas, Sakai, and knows or will learn any and all systems RU uses for expense reimbursement, procurement, personnel appointments, parking, grant submission, scheduling, facilities and space scheduling and management, event management, communications, website and social media maintenance and updates, and any and all equipment, software, and specialized materials needed to support the effective and efficient performance of this position
- Fast\-paced, customer\-service\-focused environment
- Must be able to travel to and transport materials to events, partners, and community sites
- Requires evening and weekend hours as needed
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- Resume/CV
- Cover Letter/Letter of Application
- List of Professional References (contact Info)
Position Information
Recruitment/Posting Title Senior Program Coordinator
Job Category Staff \& Executive \- Administrative \& Support
Department Express Newark
Overview
Express Newark is a center for art, design, music and digital storytelling in Newark, NJ, where people come together to co\-create and collaborate. It is Rutgers University–Newark’s signature university–community partnership dedicated to advancing creative practice, public scholarship, and civic engagement in Newark. Grounded in a commitment to equity, access, and collaboration, Express Newark actively cultivates a dynamic, open, and welcoming space for artists, students, and the community through our exhibitions, public events, and arts education courses.
Posting Summary
Rutgers University\- Newark (RU\-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Senior Program Coordinator. Reporting to the Co\-Directors, the Senior Program Coordinator provides support to Express Newark with programs, events, grant administration, and communication. Express Newark is a center for socially engaged art and design at Rutgers University— Newark. Committed to Newark’s vibrant legacy of art and activism, Express Newark is a center that bridges, the city, community, and campus to make art that matters and advocates for social change.
This position is responsible for and not limited to the following:
FLSA Exempt
Grade 05
Salary Details
Minimum Salary 68278\.480
Mid Range Salary 84393\.980
Maximum Salary 100509\.480
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
Position Status Full Time
Working Hours 9AM TO 5PM
Standard Hours 37\.50
Daily Work Shift Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60\.3\.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description URA\-AFT Administrative
Payroll Designation PeopleSoft
Seniority Unit
Terms of Appointment Staff \- 12 month
Position Pension Eligibility ABP
Qualifications
Minimum Education and Experience
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Requires excellent oral and written communication skills, the ability to handle and prioritize multiple tasks, and to interact extensively successfully with a wide range of diverse individuals at all levels of the University community and external community.
*
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
Special Conditions
Posting Details
Posting Number 26ST0613
Posting Open Date 04/06/2026
Special Instructions to Applicants
Regional Campus Rutgers University\-Newark
Home Location Campus Rutgers University\-Newark
City Newark
State NJ
Location Details
Pre\-employment Screenings
All offers of employment are contingent upon successful completion of all pre\-employment screenings.
Immunization Requirements
Under Policy 100\.3\.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non\-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non\-discrimination\-statement
Supplemental Questions
Required fields are indicated with an asterisk (\*).
\ What is the highest level of education you have completed?
+ High School Diploma/GED
+ Associate's Degree
+ Bachelor's Degree
+ Master's Degree
+ Ph.D.
\ Do you have a minimum of two years of relevant experience that demonstrates knowledge and understanding of office administration, work organization, program coordination, communication, project management, bookkeeping, promotion, outreach, and/or data collection and report writing?
+ Yes
+ No
\ Have you been in your current position for 6 months?
+ Yes
+ No
Applicant Documents
Required Documents
Optional Documents