Front Desk & Administrative Assistant (Part-Time)

Job Summary

We are seeking a dynamic and organized Part\-Time Front Desk \& Administrative Assistant to join our team! This energetic role is vital in creating a welcoming environment for visitors and providing seamless administrative support to ensure the smooth operation of our office. The ideal candidate will be proactive, detail\-oriented, and possess excellent communication skills. This position offers an exciting opportunity to develop your office management skills while supporting a vibrant team in a fast\-paced setting. If you thrive in a multitasking environment and enjoy helping others, we want to hear from you!

Duties

• Greet visitors warmly, manage check\-in procedures, and direct them appropriately, ensuring a welcoming and professional client experience from arrival to departure
• Answer multiple phone lines using multi\-line phone systems with professionalism and courtesy
• Maintain organized files, data entry logs, and accurate record\-keeping using filing systems and digital tools
• Manage calendar appointments, schedule meetings, and coordinate events with attention to detail, including confirming appointments and sending reminders when needed
• Assist with office management tasks such as ordering supplies, maintaining office equipment, and ensuring cleanliness, and supporting overall day\-to\-day office operations
• Provide excellent customer service support via phone, email, and in person, demonstrating strong phone etiquette and communication skills
• Assist with coordinating and supporting in\-person events (including evening and weekend events), including setup, breakdown, and client engagement during events
• Complete notary training and become a commissioned Notary Public (training funded by the firm), and assist with notarizations as part of client signings
• Make outbound calls to follow up with prospective and existing clients, assist with scheduling, and support client communication workflows
• Perform general administrative support tasks as needed to support attorneys and staff

Skills

• Proven experience with front desk operations and office management
• Strong computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent organizational skills with the ability to prioritize tasks efficiently
• Reliable, dependable, and consistent in attendance and follow\-through
• Personable and client\-focused, with a natural ability to connect with people and create a positive experience
• Bilingual abilities (Spanish preferred) are a plus for serving diverse clients and visitors
• Experience with data entry, proofreading, filing, and general clerical duties
• Knowledge of multi\-line phone systems and customer support best practices
• Ability to handle sensitive information discreetly with high levels of professionalism
• Strong time management skills with the ability to multitask effectively in a fast\-paced environment

This role is paid and offers a rewarding chance to develop your administrative expertise while supporting a collaborative team. This position is currently part\-time, with a minimum commitment of at least 10 hours per week, and offers the potential to transition into a full\-time role over time as the firm grows and for the right candidate. This role may be a great fit for a student seeking a flexible schedule. If you are enthusiastic about delivering exceptional customer service and managing office operations efficiently, we encourage you to apply!

Pay: $22\.00 \- $25\.00 per hour

Work Location: In person