Office Assistant/Receptionist

Overview

We are seeking a dynamic and organized Office Assistant/Receptionist to join our team! This vital role ensures the smooth operation of daily office activities, provides exceptional customer service, and maintains an efficient front desk environment. If you thrive in a fast\-paced setting, possess excellent communication skills, and enjoy supporting a busy office, this opportunity is perfect for you.

Responsibilities

• Manage front desk operations including scheduling appointments and handling incoming inquiries
• Perform data entry, filing, and maintain organized records using digital tools such as Google Workspace and Microsoft Office
• Assist with administrative tasks such as proofreading documents, managing calendars, and supporting office management activities
• Handle incoming and outgoing mail, packages, and deliveries efficiently
• Support bookkeeping tasks using QuickBooks or similar accounting software as needed
• Provide customer support by addressing questions or concerns with professionalism and courtesy
• Maintain office supplies inventory and coordinate procurement when necessary
• Ensure office cleanliness and organization to promote a productive work environment

Requirements

• Proven experience in an office environment or as a receptionist with clerical responsibilities
• Strong computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace tools
• Excellent organizational skills with the ability to multitask effectively in a busy setting
• Exceptional phone etiquette with experience managing multi\-line phone systems
• Bilingual abilities are highly desirable to assist diverse client needs
• Prior experience with QuickBooks or bookkeeping is preferred but not required
• Demonstrated customer service skills with a friendly, professional demeanor
• Ability to perform data entry accurately with good typing speed and attention to detail
• Knowledge of medical or dental receptionist duties is a plus but not mandatory
• Personal assistant or calendar management experience is advantageous
• Strong organizational skills combined with time management abilities to prioritize tasks efficiently

This is a part time position and can grow to full time with the right individual

Pay: $18\.00 \- $20\.00 per hour

Work Location: In person