Administrative Assistant

Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will provide direct support to the President, handling executive\-level administrative tasks, coordinating daily operations, and serving as a key point of contact for both internal and external communications.

Your energy, attention to detail, and proactive approach will play a key role in creating an efficient and welcoming environment where everyone can thrive. You will help streamline processes, manage priorities, and ensure day\-to\-day operations run smoothly.

Responsibilities

• Manage the President's calendar, schedule meetings, and coordinate appointments
• Handle incoming calls, emails, and correspondence with professionalism and discretion
• Prepare reports, presentations, and business documents
• Assist with insurance policy documentation, renewals, and client records
• Coordinate communication between staff, clients and insurance carriers
• Maintain confidential files and sensitive business information
• Support special projects and daily office operations as needed

Requirements

• Proven experience in office administration or clerical roles with a strong background in office management.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast\-paced environment.
• Proficiency in computer literacy including Microsoft Office Suite, Google Workspace, data entry, and general office software.
• Strong communication skills with a focus on professional phone etiquette; bilingual abilities are a plus.
• Familiarity with multi\-line phone systems, filing systems, proofreading, and calendar management tools.
• Demonstrated customer service skills with a friendly demeanor and positive attitude.
• Ability to handle multiple responsibilities simultaneously while maintaining attention to detail.
• Experience in the insurance industry is a plus, but not required
• Excellent time management skills coupled with the ability to adapt quickly to changing priorities. Join us in creating an organized and welcoming environment where your administrative expertise makes a real difference!

Pay: $65,000\.00 per year

Benefits:

• Health insurance
• Paid time off

Work Location: In person