Executive Administrative Assistant (contract)

Executive Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary:

This position provides critical executive\-level administrative support to senior leadership within a dynamic corporate environment. The role requires a highly organized and proactive professional who can manage complex schedules, coordinate cross\-functional activities, and ensure seamless execution of daily operations for multiple senior leaders. This individual will serve as a trusted partner to leadership, managing sensitive information with discretion while maintaining the rhythm of business across various initiatives. The position demands exceptional judgment, strong communication abilities, and the capacity to anticipate needs while balancing competing priorities in a fast\-paced setting.

Job Responsibilities:

• Provide comprehensive calendar and meeting coordination for senior leadership, including scheduling, prioritization, logistics, and preparation of agendas and pre\-read materials
• Coordinate meeting logistics such as room reservations, virtual setup, participant coordination, and manage scheduling conflicts in alignment with business priorities
• Partner with stakeholders across teams including Business Managers, Chiefs of Staff, HR, and Communications to support information flow and meeting preparation
• Assist with team operations including onboarding and offboarding support, equipment requests, distribution lists, and coordination with recruiting teams
• Support planning and logistics for team meetings, offsites, and events, including vendor coordination and post\-event follow\-up
• Provide operational and project coordination support across initiatives, tracking actions, managing timelines, and assisting with process improvements
• Assist with expense management, purchase requests, and tracking of operational expenses in partnership with finance teams
• Help execute regular business cadence activities such as staff meetings, reviews, and planning cycles, coordinating materials and logistics
• Coordinate domestic and international travel logistics including itineraries, accommodations, and meeting scheduling
• Supervise general office duties such as ordering supplies and maintaining records management systems
• Review and approve invoices, reports, memos, letters, and other documents

Requirements:

• 5 to 10 years of executive administrative support experience in a corporate environment
• Proven experience supporting senior leaders at the VP level and above
• Experience coordinating complex calendars, travel, and expense management for executives
• Expert calendar management capabilities with ability to handle complex scheduling for multiple senior leaders
• Strong expense management and budget tracking abilities
• Project management and coordination skills with attention to detail
• Exceptional verbal and written communication skills
• Outstanding organizational and time\-management abilities
• Ability to work independently and exercise sound judgment
• Discretion in handling confidential and sensitive information
• Multi\-tasking and prioritization in fast\-paced environments
• Strong interpersonal and customer service skills
• Event planning and logistics coordination
• Proficiency with computer applications and standard business software

Additional Details:

• Location: Remote
• Duration: 3 months

Pay Range\: $45 \- $51 per hour

• Weekly Schedule: 40 hours
• Job Status: Non\-Exempt
• Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

This role is eligible for the following benefits:

• Medical, dental \& vision
• Hospital plans
• 401(k) Retirement Plan – Pre\-tax and Roth post\-tax contributions available
• Life Insurance (Company paid Basic Life and AD\&D as well as voluntary Life \& AD\&D for the employee and dependents)
• Company paid short and long\-term disability
• Health \& Dependent Care Spending Accounts (HSA \& DCFSA)
• Employee Assistance Program
• Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I\-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.*

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job\-related factors.