TES - Hughes Center Finance & Office Support

Stockton University is ranked among the top public universities in the Northeast with more than 160 undergraduate and graduate programs, as well as continuing education opportunities. The University, one hour from Philadelphia and two hours from New York City, offers unique living and learning environments throughout southern New Jersey, including the 1,600\-acre Galloway campus in the Pinelands National Reserve and Stockton University Atlantic City, located in the University District, just steps from the beach and the iconic Atlantic City Boardwalk. Additional locations include Hammonton and Manahawkin. As a public university, Stockton provides an environment for excellence to our student body through an interdisciplinary approach to liberal arts, sciences, and professional education. Founded in 1969, Stockton held its first classes in 1971\. The University’s commitment to a welcoming and vibrant community makes Stockton a great place to learn and work! Learn more about the many reasons to choose Stockton at www.Stockton.edu.

Faculty and Staff are committed to support Stockton University’s strong student\-centered vision and mission.

This is an in\-person on campus, non\-remote position. The University has implemented a program allowing employees to work from home one day a week. Participation is subject to Divisional Executive approval depending on operational need.

### TES \- Hughes Center Finance \& Office Support

• Galloway, New Jersey
• William J. Hughes Center
• Temporary (TES)
• Opened on: Mar 20 2026

Campus Location: Main Campus (Galloway)

Department: School of Social \& Behavioral Sciences

Salary Range: $23\-$25 per hour based on experience

Work Hours: 10\-15 hours per week, varies Mon\-Fri 9am\-5pm

Brief Job Overview/Summary

The Hughes Public Policy Center is located within the School of Social and Behavioral Sciences. This role supports the core function of finance and administration for the Center, functioning of the office, and coordination across campus partners. The specialist serves as a central point of contact for Administration \& Finance, SOBL, and the Provost Office, ensuring the Center complies with university policies and procedures. Effective communication, organization, and follow\-through are essential for this role.

Descriptions of Essential Duties/Responsibilities:

• Organize and maintain the Center’s fiscal and grant accounts, approximately 12 in number.
• Prepare fiscal reports and budget summaries for annual reports and periodic program reviews (Salary and Non\-Salary) for the Director and Assistant Director.
• Process all revenue deposits, payments, requisitions, reimbursements, foundation check requests, and Supplemental / EPAF Payments through Banner.
• Process all Center expenses and monitor and reconcile receipts for Bank of America purchases.
• Process travel approvals for Center staff, ensuring that appropriate funds are available.
• Communicate any University procedural changes in travel, purchasing, and accounts payable to Center staff and faculty.
• Ensure University guidelines are met for travel, budgeting, and purchasing.
• Conduct budget transfers, account posting and reconciliation.
• Communicate with vendors and solicit necessary compliance documentation based on university policies.
• Write or review vendor contracts, including for speaker events.
• General Office Support
• Manage general Center inquiries and route requests to appropriate offices or stakeholders.
• Support onboarding and coordination of student workers.
• Generate work orders as needed to ensure office space is properly maintained.
• Monitor the Center's shared calendar \& coordinate conference room space in the Hughes Center for Public Policy.
• Oversee the inventory and ordering of all office supplies.
• Perform other duties as assigned by the Director and Assistant Director.

Knowledge, Skills and Abilities:

• Knowledge of administrative office operations and records management.
• Strong organizational skills for managing multiple accounts and tasks.
• Effective written and verbal communication skills for interacting with staff, faculty, and vendors.
• Proficiency with financial processing tools, spreadsheets, and Microsoft 365 applications.
• Strong analytical and problem‑solving skills for account reconciliation and report preparation.
• High attention to detail in fiscal transactions, documentation, and contract review.
• Strong interpersonal and customer‑service skills.
• Time‑management skills with the ability to prioritize and follow through independently.
• Ability to maintain accurate financial records and prepare clear fiscal reports.
• Ability to interpret and apply university policies related to finance, travel, and purchasing.
• Ability to work collaboratively with multiple campus offices and stakeholders.
• Ability to handle sensitive information with discretion.
• Ability to coordinate daily office operations, scheduling, and supply management.
• Ability to support and guide student workers.
• Ability to adapt to procedural changes and evolving administrative needs.

Required Qualifications:

• High School Diploma or equivalent combination of training and experience required
• Prior administrative/office support experience

Preferred Qualifications:

• Associate's or Bachelor's degree
• One year prior administrative/office support experience preferred
• Prior experience in a university environment
• Knowledge of university financial procedures, including budgeting, reconciliation, and fiscal reporting; financial/ERP systems such as Banner; and purchasing, travel, and vendor policies in a higher‑education setting.

Screening Information:

Screening of applications begins immediately and will continue until the position is filled.

How to Apply:

To apply please visit https://employment.stockton.edu

Only electronic applications will be accepted. (Microsoft Word of PDF) must be submitted in order for your application to move forward.

• A letter of interest describing qualifications and accomplishments
• Current resume or curriculum vitae
• Unofficial Graduate transcripts

Please note:

• Stockton University is an equal opportunity institution. Pursuant to Title IX of the Education Amendment of 1972, Stockton University prohibits discrimination on the basis of sex (including, but not limited to the prohibition of sexual misconduct and relationship violence, sexual assault and harassment) in all of its educational programs and activities. The University provides reasonable accommodations as appropriate. An applicant may request a reasonable accommodation for any part of the application and hiring process by contacting Bart Musitano, Manager for University Pensions and Benefits within the Office of Human Resources (Main Campus, J\-115\) at 609\-652\-4384, Monday\-Friday between 8:00am \- 5:00pm
• All offers of employment are contingent upon a favorable background check, which may include social intelligence from a consumer reporting agency.
• In accordance with the New Jersey First Act P.L. 2011 c.70, effective September 1, 2011, new public employees (faculty exempt) are required to obtain New Jersey residency within one (1\) year of employment. Applicants must meet the requirements listed.
• Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crimes Statistics Act (Clery Act), prospective employees may access Stockton’s Annual Security and Fire Safety Report (ASFSR) at

https://www.stockton.edu/police/crime\-statistics.html. The ASFSR contains the previous three years of reported Clery Act crime statistics, fire safety information and information regarding campus and personal safety. Paper copies of the report are available at the Stockton University Police Department, building 71, 101 Vera King Farris Drive, Galloway Township, NJ, or call 609\-652\-4390, to request that a copy be sent via postal mail.