Parkrose Middle School SUN Site Manager

Description:

The Immigrant and Refugee Community Organization (IRCO) is a non\-profit organization established in 1976 to serve immigrants, refugees, and the broader community in Portland, Oregon. Our mission is to welcome, serve and empower refugees, immigrants and people across cultures and generations to reach their full potential. Find out more at www.irco.org.

POSITION: Parkrose Middle School SUN Site Manager

JOB CLASS/GRADE: Coordinator 2 / Specialist 3; Grade 6

WAGE: Starting at $56,687 per year based on experience

FLSA; EEO; WC: Exempt; Professional; 8864

LOCATIONS: Parkrose Middle School, 11800 NE Shaver St, Portland, OR 97220

FTE; FT/PT; STATUS: 1\.0 FTE; Full\-Time with Benefits; Regular

NUMBER OF POSITIONS: (1\)

APPLY AT: www.irco.org

STATUS: Full\-Time with Benefits

PROGRAM(S): Schools Uniting Neighborhoods (SUN) Community Schools

SECTOR: School Based (SUN)

REQUIREMENTS:

Must pass ODE/school district background check

Not a remote work position

Proficiency in English required with 2nd Language preferred in Spanish, Vietnamese, Chinese (Mandarin/Cantonese), Chuukese, Ukrainian or other languages commonly spoken by the families enrolled at Parkrose Middle School

Possession of a valid driver's license with a verification of current auto\-insurance and full use of automobile during work hours

This job announcement is intended to describe the general nature and level of work being performed in this job. This is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required.

Program Summary

SUN Community Schools is a Multnomah County initiative that aligns community partners and resources to help reduce barriers that keep students from being successful in school and in life. Within each SUN Community School, the collective efforts of the school community, youth, parents, local businesses, faith communities, libraries, school districts and community organizations create a network to offer programs and activities to uplift students’ academic engagement \& social\-emotional development, meaningful family engagement, and resource navigation to access available community resources.

Position Summary

The SUN Site Manager will mobilize and strategically organize community resources to provide:

• Academic support activities (after school hours and/or during out\-of\-school time)
• Social\-emotional development activities for youth
• Enrichment and recreation activities for youth, adults, and families
• Resource navigation to access school/community resources like food pantries and health clinics
• Family involvement and community events
• Volunteer opportunities

The work of the SUN Site Manager as well as activities to be implemented are performed at Parkrose Middle School. This position is the operational lead within the SUN Community School and will involve program budgeting, community outreach, program development and implementation, coordinate partner services, and providing direct supervision to staff and volunteers who form the SUN Team. This position is responsible for executing all contracted program deliverables. The SUN Site Manager will also support other programs or services integrated within their respective SUN Community School that may include Summer 6th Grade Academy or other transition programs, sports leagues, weekly pantry or food backpack distributions, and community garden projects. This position is responsible for ensuring that all program correspondence and reports (for Multnomah County SUN Service System, Portland Children’s Levy, as well as other SUN associated programs) are completed and submitted in a timely manner. Parkrose SUN CS is funded through Multnomah County and Portland Children’s Levy. The SUN Site Manager is expected to perform and fulfill work outputs that meet contractual expectations of both Multnomah County and Portland Children’s Levy related to programming requirements, data tracking and reporting.

IRCO’s Specific SUN School Approach:

As the lead organization, IRCO highlights and brings a unique approach to serving the school community:

1\. IRCO is the leader in providing community specific services. Community specific services are created by and for multibackground communities with an emphasis on the voices and experiences of those groups. As a community focused provider, we demand action to provide services to our most vulnerable populations to overcome service and outcome gaps that are plaguing our education system.

2\. We consistently deliver wrap around comprehensive programming to assist students and families. In concert with all that IRCO has to offer, SUN Programs operate as an interconnected web of support. By offering numerous programs and services, our Site Managers, SUN staff, IRCO youth academic school\-based staff and community\-based locations can meet a families’ particular need.

3\. IRCO’s mission perfectly aligns with SUN’s aim to improve student success through expanded academic support, exciting and inspirational enrichment activities, and health and service resources for them, their families, and community neighbors.

Essential Functions

These essential job functions are fundamental to the performance of the job. Individuals are qualified to perform the job only if they can perform all the essential functions of the job with or without reasonable accommodation. These essential job functions include many, but are not all the necessary tasks the employee may be asked to perform:

• Collaborate with the principal, school staff and families to regularly survey the needs and interests of the school community. Develop SUN programming that aligns with the needs and interests of the school community
• Collaborate with principal to explore how SUN activities will be integrated in the School Improvement Plan to support student academic achievement, parent \& family engagement, and community outreach
• Develop programming strategies that align with outputs/outcomes required by Multnomah County’s SUN CS initiative and/or funders
• Be able to complete in a timely manner, program reports (e.g., midyear and end of the year narrative reports), and data entry requirements for Multnomah County, Portland Children’s Levy and other funding sources
• Maintain a Family Leadership Team comprised of parents and key stakeholders to support family engagement and community outreach activities
• Collaborate with IRCO Hunger Relief team to support with weekly school pantry distributions and other hunger relief efforts like food backpack programs, as well as referrals to access such programs
• Participate in School Leadership Teams (e.g., Student Intervention Team, Student Attendance Response Team, Grade Level Teams) and provide recommendations to align adopted student improvement plans with community appropriate, lawful fairness in access and treatment practices
• Design and/or update SUN Partner Handbook as needed, so that all partners, staff and volunteers involved with conducting after school and out\-of\-school time activities are familiar with SUN safety and operational protocols
• Provide regular onboarding and orientations to partners, staff and volunteers to create understanding of SUN protocols as detailed in the SUN Partner Handbook, proper use of school space, including school rules surrounding student behavior in the school and classrooms
• Train and supervise new employees, including volunteers. Encourage and ensure optimal communication with staff and volunteers through regular meetings. Monitor and evaluate job performance of staff and volunteers.
• Work with IRCO SUN peers and IRCO HR to hire staff. Consult with supervisor and HR regarding staffing needs, disciplinary issues, work plans, and staff termination to ensure alignment with IRCO policies and procedures.
• Ensure all programming partners have sufficient space at the school, including access to the resources and supplies needed to provide their activities
• Create and manage safety plans for SUN programs that are offered outside of school hours, including training partners, staff and volunteers on practices that ensure the safety of everyone in the building. Work with building staff to offer emergency drills after school. Follow the Multnomah County “Out of School Protocol.”
• Work with supervisor to develop and sign Memorandums of Understanding, Professional Service Agreements and other partner agreements with all entities conducting programming /or activities as part of SUN
• Develop registration and marketing materials for SUN related events and activities. Maintain communication with school staff, families and partners and make targeted efforts to register the students who will most directly benefit from the activity. Manage registration and create class and student schedules. Effectively communicate SUN program schedules to students, families, and school staff.
• Ensure confidentiality of student information. Effectively record all data and maintain records in accordance with funder’s guidelines. Complete all required report writing, program evaluations and data entry by the required deadline.
• Work with Family Resource Navigator, school counselor, and school staff to create resource navigation systems to help families connect to resources that aid in meeting their basic needs such as food, health care, transitional housing, utility bill and rental assistance and shelter housing
• Manage program budget as directed by the SUN Supervisor or IRCO Admin
• Ensure that all finance and HR records and reports are completed within the required time frames
• Attend meetings as assigned, including meetings at school, IRCO, systems level (internal/external SUN Site Manager meetings and crossover programming meetings), work groups and community meetings
• Work with supervisor and IRCO Communications to conduct outreach activities promoting IRCO’s SUN Community Schools and Agency objectives, when assigned
• Partner with school and school district to conduct community appropriate family and community engagement events.
• Establish and maintain cooperative external relationships with funders, volunteer agencies, the community, and the public. Participate in groups as required to fulfill program goals and deliverables.

Requirements:

Education \& Experience

MINIMUM JOB SPECIFIC QUALIFICATIONS:

This position often has a wide diversity of work situations, and the job involves a high degree of complexity. The applicant must have:

• Education: Bachelor's Degree
• Experience: 1\-2 years of experience is required
• Ability to work independently with minimal on\-site direct supervision and perform tasks related to a larger project with minimal direction
• Ability to function in a positive manner in a demanding work environment, to demonstrate a high degree of flexibility, to respond to priorities and schedules that may change frequently
• Ability to work in a fast\-paced service environment and make good judgments as it pertains to program deliverables
• Strong ability to deal with high stress situations
• Flexibility to work in an office/school environment, but may be required to work in outside spaces, such as playgrounds, or to go on field trips with groups of students, or ride on buses
• Ability to work flexible hours and a variable schedule
• Experience and ability to work in a multibackground environment.
• Ability to work collaboratively with agency, school community, program partners and vendors and community contacts
• Demonstrated customer service skills to interact with distressed and/or demanding students, parents, teachers, partners, and employees in an effective manner
• Excellent interpersonal, verbal, and written communication skills are required. This position communicates frequently with contacts both inside and outside of IRCO.
• Experience in conflict management and decision making with ability to balance interests from stakeholders and partners while implementing SUN programming roster and activities
• Ability to maintain a high degree of confidentiality. Communications frequently contain confidential/sensitive information, necessitating a good understanding of HIPAA and FERPA standards.
• Strong project and time management skills with demonstrated ability to meet multiple, sometimes conflicting deadlines
• Ability to make presentations to promote the SUN program or other assigned topics
• Demonstrated ability training and supervising staff (or volunteers)
• Proven work attendance record including punctuality at work
• Proven track record with record keeping, including maintaining activity and staff rosters, attendance and sign in sheets, participant registration information, filing incident reports
• Proven track record and ability to submit work documents in a timely manner, including filling out/approving timesheets, submitting payment vouchers and receipts, client assistance logs and other program documentation by stipulated deadlines
• Ability to enter program data into program database/s in a timely manner
• Ability to submit program reports in a timely manner
• Experience with budget tracking related to program expenses
• Ability to perform basic math (add, subtract, multiply and divide)
• Possession of a valid driver's license with a verification of current auto\-insurance and full use of automobile during work hours
• Must be able to pass an ODE/School District background check

Physical, Mental, \& Environmental Requirements

• Impact and Influence: Positions at this level have some need or ability to analyze problem or concepts or make decisions on the information. Positions at this level have some impact to and influence on organization operations, programs, expense or budgetary outcomes
• Work Independence: Positions at this level are expected to handle regularly assigned work which includes making decisions and taking action under limited supervision. New or unusual work is performed with a moderate degree of supervision, assistance, and review.
• Environment: There is a moderately low level of personal risk encountered. Job conditions are occasionally uncomfortable relative to noise, temperature, inside/outside work, dirty conditions, or interactions with angry or hostile people
• Schedule: The work schedule occasionally fluctuates based on organization or customer needs. This fluctuation may occur with or without prior notice.

Supervisory Responsibilities

Positions at this level are normally responsible for some supervisory responsibilities, including providing daily work direction, making recommendations to supervisors, and HR regarding hiring, disciplining, terminating employees, or pay adjustments.

What We Offer

IRCO is a very employee\-friendly workplace and offers great benefit package to our staff:

• Many flexible working arrangements and schedule
• Amazing opportunity to work with people who come from all over the world
• Work that helps your community
• 3 to 6 weeks of PTO per year
• 401k match of over 100% on first 5%, immediate vesting
• 3% match for student loans or college savings
• 12 Paid Holidays and 1 Floating Holiday
• Medical \& Dental insurance options with 90% coverage for employee AND Families, no deductibles
• Employer Paid Life, Short term, and Long\-term Disability Insurance
• Flexible spending account

Required Engagement

Engage fully in recommended professional development, as well as other assigned or required training activities. This engagement can also include participation in optional activities that embrace IRCO’s mission, vision, and values\-based initiatives.

How To Apply

• Complete the IRCO application in our Careers Portal: IRCO Application for Employment.
• Upload your resume and cover letter addressing your qualifications for this position IRCO Careers.
• For questions about this position, please email jobs@irco.org

Please note that physical applications are accessible from IRCO’s main office, 10301 NE Glisan, Portland, OR 97220\. Due to the high volume of applications received, we will not be able to contact applicants or return calls regarding applications. Complete applications should include a cover letter, resume, and IRCO application.

IRCO is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any characteristics protected by State and Federal law. We will make reasonable accommodations to meet our obligations under the Americans with Disabilities Act (ADA) and state disability laws.