Personal Assistant

Job Summary

We are seeking a proactive and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling a variety of clerical tasks with precision and professionalism. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to juggle multiple responsibilities efficiently. This paid position offers an exciting opportunity to be an integral part of a dynamic organization, supporting leadership in achieving strategic goals while fostering a productive work environment.

Responsibilities

• Manage various schedules using When I Work app and coordinate complex calendars using Microsoft Office Suite and Google Calendar to ensure optimal scheduling of meetings, appointments, and events.
• Prepare, proofread, and transcribe documents, emails, and reports with accuracy and attention to detail.
• Organize and maintain filing systems—both digital and physical—to ensure easy retrieval of information.
• Handle incoming calls with professional phone etiquette, direct inquiries appropriately, and take detailed messages as needed.
• Assist with hiring/firing, event planning, including logistics coordination, and vendor communication for company functions or client meetings.
• Support bookkeeping activities using QuickBooks for expense tracking, invoicing, and basic financial recordkeeping.
• Coordinate projects by tracking deadlines, preparing materials, and liaising with internal teams to ensure timely completion.
• Perform office management duties such as supply inventory control, maintaining office equipment, and overseeing front desk responsibilities.
• Conduct data entry tasks with accuracy using various software tools; support transcription and proofreading efforts for official documents.

Skills

• Proven experience as a Personal Assistant or in an executive administrative support role with strong organizational skills.
• Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with Microsoft Outlook Calendar.
• Strong typing skills combined with efficient data entry capabilities; experience with transcription and proofreading is preferred.
• Knowledge of bookkeeping practices using QuickBooks; basic understanding of office management procedures.
• Exceptional communication skills with professional phone etiquette; ability to handle multi\-line phone systems confidently.
• Demonstrated ability to manage calendars effectively while prioritizing tasks in a fast\-paced environment.
• Office experience including filing systems, front desk duties, customer service interactions, and clerical support functions.
• Ability to coordinate projects seamlessly while maintaining attention to detail across multiple responsibilities. This role is perfect for a motivated individual eager to contribute their administrative expertise within a vibrant organization that values efficiency, professionalism, and proactive support!

Pay: $19\.00 \- $23\.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Application Question(s):

• How many years of experience do you have staff scheduling?

Education:

• High school or equivalent (Required)

Language:

• Spanish (Preferred)

Work Location: Hybrid remote in Charlotte, NC 28208