Unit Clerk - Full-Time

Pay Scale\- $28\.00 to $32\.00 Per Hour Based on Experience.

Job Summary:

A detail\-oriented Accounts Receivable Billing Specialist to manage our revenue cycle operations. This role focuses on ensuring accurate billing, timely collection of outstanding payments, and meticulous record\-keeping using PointClickCare. The ideal candidate possesses advanced Excel skills to analyze aging reports and streamline financial data in a fast\-paced healthcare environment.

Essential Functions and Responsibilities:

Billing Revenue Cycle Management

• Assisted Living (ALF/RC): Manage the monthly billing cycle, including posting charges, generating statements, processing ACH payments, and performing month\-end close.
• Skilled Nursing (SNF): Oversee statement mailing, payment posting, and ACH processing. Upload EOBs and denials, ensuring the AR team is immediately notified of any issues via Teams.
• Census Management: Reconcile AL census against PointClickCare (PCC) records; monitor levels of care and assist with second\-look reviews for SNF admissions.
• Specialized Billing: Prepare Axis billing spreadsheets for State Fiscal Year (SFY); process monthly Long\-Term Care insurance paperwork for ALF residents.
• Collections: Monitor AR aging for ALF; contact residents and families regarding past\-due balances and coordinate with external collection agencies (ICS) when necessary.

Cash Management Banking

• Deposits: Process deposits via Remote Deposit Capture (RDC) for multiple entities (HC/RC/VIP/PG). Handle Petty Cash reconciliation.
• ACH Payments: Upload ACH files to the bank for SNF/ALF/RC; process credit card payments and manage Positive Pay backup.
• Trust Accounts: Balance SNF Resident Trust accounts monthly; manage Master Trust cancellation paperwork and CCRC file closures.

Reconciliations Reporting

• Insurance Payroll: Perform monthly reconciliations of insurance invoices against employee payroll deductions; report discrepancies to HR. Track insurance arrears for employees on Leave of Absence (LOA).
• Financial Reporting: Maintain bank spreadsheets with CBB entries; prepare Payroll Positive Pay spreadsheets.
• Refunds Credits: Process credit balance refunds for AL/SNF, obtaining necessary approvals from leadership; prepare check requests for VIP/ASA cancellations and transfers.

Administrative Compliance

• Meetings: Participate in weekly SNF AR aging meetings, monthly ALF AR/Bad Debt meetings, and Triple Check (HMO) meetings.
• Accounts Payable Support: Code invoices in AvidXchange; balance and code new hire physical/fingerprinting invoices.
• Documentation: Submit paperwork to Medi\-Cal consultants; manage financial review paperwork and coordinate medical record shredding/year\-end file rotations.
• Operations: Order office supplies for the Business Office and manage the Christmas Gift Fund accounts.

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Education/Qualifications and Required Skills:

• PointClickCare: 1–3\+ years of hands\-on experience in a skilled nursing or long\-term care setting.
• Advanced Excel: Mastery of complex workbooks, formulas, and data analysis tools.
• Healthcare Knowledge: Deep understanding of medical billing, ICD\-10/CPT/HCPCS coding, and HIPAA confidentiality standards.
• Communication: Strong interpersonal and negotiation skills for handling delicate payment discussions with residents and families.
• Organization: Exceptional attention to detail with the ability to manage multiple priorities and meet tight fiscal deadlines.

The Village is an active 60\+ Life Plan Retirement Community in Hemet, California, offering Independent Living, Assisted Living, and Skilled Nursing services. Residents enjoy a vibrant lifestyle supported by wellness programs, lifelong learning, live entertainment, and 5\-Star dining. The Village has been voted the Best Senior Living Community in the Inland Empire for 18 consecutive years.

At The Village, we foster a family\-friendly, resident\-centered environment across all levels of care. Whether supporting individuals in Assisted Living, providing compassionate clinical care in Skilled Nursing, or enhancing daily life in Independent Living, our shared goal is to help every resident experience comfort, dignity, and joy.

We believe it takes every associate—front\-line staff, caregivers, clinical team members, and management—to make our community thrive. If you value collaboration, kindness, and meaningful work that supports older adults in all stages of aging, we encourage you to apply.

The Village offers competitive wages and benefits, including:

• Scholarships for continuing education after 6 months of employment
• Vacation, Holiday and Sick Leave Pay
• Medical, Dental, Vision and Life insurance
• Voluntary Short\-Term Disability
• 401k

COVID\-19 Update\- Fully Vaccinated is preferred

The Village is an equal opportunity employer. EOE/M/F/D/V