Office & Field Operations Coordinator (Transportation)

Job Summary

We are seeking a reliable, detail\-oriented Office \& Field Operations Coordinator to support daily operations within our trucking and logistics company. This role is a hybrid of office administration and field support, requiring someone who can handle paperwork, run operational errands, and actively monitor drivers for safety and compliance.

This is NOT a remote position — candidate must report to the office daily and be available for field work as needed.

• Manage daily office operations, including front desk responsibilities, multi\-line phone systems, and visitor coordination
• Oversee transportation scheduling, route planning, and dispatch coordination for field teams
• Maintain accurate records using software such as QuickBooks and Microsoft Office; perform data entry and filing tasks
• Support office management tasks including calendar management, appointment setting, and document proofreading
• Provide exceptional customer service by assisting clients, vendors, and team members with inquiries and support needs
• Coordinate with field personnel to ensure timely delivery of materials and adherence to schedules
• Handle clerical duties such as filing, photocopying, and maintaining office supplies to ensure a well\-organized workspace

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with QuickBooks for bookkeeping and financial record\-keeping
• Excellent organizational skills with the ability to multitask efficiently in a busy environment
• Effective phone etiquette with experience managing multi\-line phone systems and providing customer support
• Bilingual abilities are highly desirable to serve diverse populations effectively
• Proven office management experience combined with clerical expertise including data entry, filing, proofreading, and calendar management
• Knowledge of medical or dental receptionist duties is a plus for handling specialized client interactions
• Personal assistant or administrative experience demonstrating strong time management and organizational skills

Key Responsibilities:

Office Duties:

• Manage and organize driver files, logs, and compliance documentation
• Assist with onboarding drivers (documents, applications, safety requirements)
• Maintain records for
USDOT and FMCSA compliance
• Communicate with dispatch, drivers, and management
• Track and update driver status, truck assignments, and documentation

Field Duties:

• Visit job sites, yards, and driver locations as needed
• Perform driver check\-ins and ensure safety protocols are being followed
• Conduct basic compliance checks (ELDs, logs, PPE, equipment condition)
• Run company errands (documents, equipment, parts, etc.)
• Support operational needs in real\-time

Requirements:

• Must be able to work
on\-site daily (not remote)
• Valid driver’s license and reliable transportation
• Strong communication and organizational skills
• Ability to multitask in a fast\-paced environment
• Basic understanding of trucking operations preferred
• Familiarity with
DOT/FMCSA regulations is a plus

Preferred Qualifications:

• Experience in trucking, logistics, or transportation industry
• Knowledge of driver logs, ELD systems, and compliance standards
• Bilingual (English/Spanish) is a plus

Compensation \& Benefits:

• Competitive pay (based on experience)
• Growth opportunity within a rapidly expanding logistics company
• Hands\-on operational experience

Join us as an Office \& Field Operations Coordinator (Transportation) to play a key role in supporting our operational success. We value energetic professionals who thrive on making processes seamless while delivering outstanding service. This paid position offers the chance to grow your skills in a collaborative environment dedicated to excellence.

Job Type: Full\-time

Pay: $12\.00 \- $20\.00 per hour

Expected hours: 40 per week

Work Location: In person