Office Assistant

Overview

We are seeking a highly organized and proactive assistant to join our dynamic team. This vital role provides comprehensive administrative support to senior executives, ensuring smooth daily operations and efficient scheduling management. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and a positive attitude, all while maintaining professionalism and confidentiality. This position offers an exciting opportunity to contribute to a family\-friendly environment where your skills in office management, project coordination, and communication will truly shine.

Responsibilities

• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, coordinating meetings, appointments, and travel arrangements with precision.
• Provide executive administrative support by preparing reports, correspondence, and presentations with accuracy and professionalism.
• Organize and facilitate events, meetings, and conferences, including logistics planning, venue arrangements, and catering coordination.
• Handle phone etiquette with professionalism and manage incoming inquiries efficiently.
• Perform data entry, filing, and document proofreading to ensure accuracy in all administrative tasks.
• Assist with bookkeeping tasks using QuickBooks and maintain financial records with meticulous attention to detail.
• Support project coordination efforts by tracking deadlines, preparing agendas, and following up on action items to ensure timely completion.
• Manage office operations including supply inventory, and general clerical responsibilities to maintain a productive work environment.
• Utilize office software such as Microsoft Office Suite and Google Workspace for document creation, editing, and transcription tasks.
• Use tools like DocuSign for electronic signatures and facilitate document signing processes securely.

Skills

• Proven experience in executive administrative support or personal assistant roles with strong organizational skills.
• Exceptional office management abilities including filing systems, office experience, and front desk responsibilities.
• Proficiency in Microsoft Office (Word, Excel PowerPoint), Google Workspace (Docs, Sheets), and data entry tools.
• Excellent typing speed combined with proofreading capabilities to produce error\-free documents swiftly.
• Strong communication skills demonstrating professional phone etiquette across multi\-line phone systems.
• Familiarity with office technology such as multi\-line phones, data entry systems, and office equipment.
• Ability to handle confidential information discreetly while providing exceptional customer service when interacting with clients or visitors.

Job Type: Part\-time

Pay: $15\.00 per hour

Expected hours: No more than 20 per week

Work Location: Hybrid remote in San Antonio, TX 78231