Office Manager / Executive Assistant (Property Management experience required)

At Grit Property Group, our mission is simple: we maximize the investments of our owners, provide safe and welcoming homes for our residents, and cultivate a workplace where everyone feels valued and proud to do meaningful work. We don't just manage properties — we build long\-term relationships grounded in transparency, performance, and trust.

We're powered by a team that lives our values:

* Be a puppy – We're relentless and resourceful. "That's not my job" isn't in our vocabulary.

* Move fast, stay ready – We respond with urgency, stay flexible, and never let the ball drop.

* Provide objective expertise – We know Kansas City, and we guide owners and residents based on what works.

* Say it straight – We're clear, respectful, and transparent in all communication.

* Put people first – We build real relationships with our owners, residents, teammates, and community.

If that sounds like a team you want to be part of, we're hiring an Office Manager / Executive Assistant to help keep our office running smoothly and support leadership in a fast\-paced property management environment.

About the Role

The Office Manager/Executive Assistant is a highly organized, proactive, and dependable team member who helps keep the Grit office running efficiently day to day while also directly supporting company leadership. You'll be the first person residents, vendors, and visitors connect with — whether they're walking through our door, calling with a question, or scheduling a property tour. This role is the operational hub of the office — helping manage administrative flow, maintain organization, support property management functions, and ensure key systems, supplies, scheduling, and communication stay on track.

This person will also work closely with the Owner and leadership team on a variety of property management and administrative tasks, making this an excellent fit for someone who enjoys wearing many hats, staying organized, and stepping in wherever needed.

Because this role directly supports a busy property management operation, prior property management experience is required. We are looking for someone who understands the pace, moving pieces, and day\-to\-day demands of working in a property management environment.

Location: Kansas City, MO

Compensation: Between $48,000 to $54,000

Key Responsibilities:

Office Management \& Administrative Operations

• Serve as a central point of coordination for the office, helping maintain order, organization, and follow\-through across daily operations
• Keep the office clean, organized, stocked, and running efficiently
• Manage office supply inventory and place orders as needed
• Maintain organization of office files, shared documents, forms, and administrative records
• Oversee key organization and key tracking processes to ensure keys are labeled, logged, stored properly, and easy to access
• Help manage inventory and organization of signage, lockboxes, office equipment, and other operational materials
• Support office systems and administrative processes so nothing falls through the cracks
• Assist with incoming calls, messages, visitors, vendors, and general office communication

Property Management Office Support

• Provide day\-to\-day administrative support to the property management team
• Assist with scheduling, coordination, and follow\-up related to property management activities
• Help organize and track work orders, vendor communication, property files, and internal tasks
• Support leasing and operations teams with documentation, communication, and coordination as needed
• Assist with maintaining accurate records in company systems, spreadsheets, and shared trackers
• Help ensure operational details such as keys, notices, forms, and property\-related materials are organized and ready when needed

Executive Assistant Support

• Provide direct administrative support to the Owner and leadership team
• Assist with calendar coordination, scheduling, reminders, and meeting logistics
• Help prepare documents, correspondence, reports, and internal communications
• Track action items, deadlines, and follow\-ups to help leadership stay organized and ahead of priorities
• Assist with special projects, research, and administrative tasks tied to company operations and property management
• Serve as a dependable right hand for leadership by anticipating needs, staying organized, and helping execute priorities

Leasing Support

• Create marketing materials for vacant properties
• Schedule property showings and coordinate with leasing agents
• Track leasing activity and maintain accurate records
• Respond promptly to leasing inquiries via phone, email, and walk\-ins

Administrative Support

• Maintain filing systems and ensure documents are accessible and up to date
• Assist with data entry, report generation, and other administrative tasks as needed
• Support team members with scheduling, correspondence, and project coordination
• Handle supply orders and vendor coordination for office needs

Skills \& Experience:

• Property management experience is required
• 2\+ years of experience in property management, office management, executive assistant, administrative, or operations support roles preferred
• Strong organizational skills with excellent attention to detail and follow\-through
• Ability to manage multiple moving pieces in a fast\-paced office environment
• Clear, professional, and respectful communication skills in person, on the phone, and in writing
• Comfortable supporting leadership directly while also helping the broader team
• Proficient with standard office software including email, calendars, spreadsheets, and word processing tools
• Able to learn new systems quickly and keep accurate records
• Reliable, punctual, adaptable, and team\-oriented
• Proactive mindset with the ability to spot what needs to be done and take initiative
• Experience with program AppFolio preferred

To Apply:

If you're ready to bring your GRIT, heart, and drive to a growing team, we'd love to hear from you. Apply today and help us continue raising the bar for property management in our community.

NOTE: We are only vetting candidates who are currently located within immediate driving distance of the Kansas City area. Out\-of\-state candidates should check back later to review remote job postings. Thank you!

Job Type: Full\-time

Projected Total Compensation: $48,000\.00 \- $54,000\.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• How many years of experience do you have in the property management field?
• Do you have prior experience using AppFolio? Monday.com? If so please briefly explain.

Work Location: In person