Overview
We are seeking a dynamic and highly organized Personal Assistant to support executive leadership and ensure seamless daily operations. This role offers an exciting opportunity to contribute to a fast\-paced environment where proactive problem\-solving, exceptional organizational skills, and professional communication are essential. The ideal candidate will thrive in managing multiple responsibilities, coordinating projects, and providing top\-tier administrative support to help our team stay focused and productive. This paid position is perfect for someone eager to develop their office management expertise while making a meaningful impact behind the scenes.
Duties
- Manage complex calendars using Microsoft Outlook Calendar, scheduling meetings, appointments, and events with precision and flexibility.
- Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.
- Provide comprehensive executive administrative support by handling correspondence, drafting documents, proofreading materials, and transcribing notes as needed.
- Organize and maintain filing systems—both digital using Google Workspace and physical—to ensure quick retrieval of important documents.
- Assist with event planning for company meetings, conferences, and team\-building activities, managing logistics from venue selection to catering arrangements.
- Conduct data entry and bookkeeping tasks utilizing QuickBooks to track expenses, invoices, and budgets accurately.
- Handle front desk responsibilities including greeting visitors, answering multi\-line phone systems with professional phone etiquette, and directing calls efficiently.
- Support office management duties such as ordering supplies, maintaining office equipment, and overseeing general clerical tasks to keep the workspace organized.
- Perform transcription of meetings or interviews and proofread documents to ensure clarity and accuracy.
- Facilitate project coordination by tracking deadlines, preparing reports, and communicating updates across teams.
- Proven experience as a Personal Assistant or in an administrative support role with at least two years of relevant office experience.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications (Gmail, Docs, Sheets), and familiarity with DocuSign for electronic signatures.
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast\-paced environment.
- Demonstrated experience in event planning, project coordination, bookkeeping, and office management.
- Exceptional typing speed combined with strong proofreading and transcription abilities.
- Outstanding communication skills with professional phone etiquette across multi\-line phone systems.
- High level of computer literacy including data entry skills and experience with QuickBooks for bookkeeping purposes.
- Ability to handle confidential information discreetly while maintaining a positive attitude under pressure. Join us as a Personal Assistant where your organizational prowess will empower our leadership team to excel! This is more than just an administrative role—it’s an opportunity to grow your career while suppor
Qualifications
Job Type: Part\-time
Pay: $21\.04 \- $25\.34 per hour
Work Location: In person