Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to be the welcoming face and efficient support system of our office. This role is vital in creating a positive first impression for visitors and callers while ensuring smooth daily operations. The ideal candidate will possess excellent communication skills, strong organizational abilities, and a proactive attitude to handle a variety of administrative tasks with enthusiasm and professionalism. If you thrive in a fast\-paced environment and enjoy supporting a team, this opportunity is perfect for you!
Duties
- Greet visitors and clients warmly, providing exceptional customer service at the front desk
- Manage multi\-line phone systems, directing calls accurately and professionally using proper phone etiquette
- Handle incoming correspondence, emails, and inquiries with promptness and clarity
- Maintain organized filing systems, both physical and digital, including data entry and document proofreading
- Schedule appointments, manage calendars, responsible for pulling city permits, and coordinate meetings using tools like Google Workspace and Microsoft Office
- Perform general office management duties such as ordering supplies, managing mail, and overseeing office equipment maintenance.
- Maintaining office organized.
- Assist with personal or executive assistant duties as needed, including calendar management and travel arrangements
- Proven office experience or clerical background demonstrating strong organizational skills
- Familiarity with front desk operations, multi\-line phone systems, and customer service best practices
- Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Prior experience in medical or dental reception is a plus but not mandatory
- Strong typing skills along with excellent proofreading capabilities to ensure accuracy in all communications
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
Experience
Join us to be part of a vibrant team where your organizational talents and friendly demeanor will make a real difference every day! We value proactive professionals who are eager to contribute their skills in a supportive environment that promotes growth and excellence.
Job Type: Part\-time
Pay: $19\.00 \- $21\.00 per hour
Benefits:
Work Location: In person