Human Resources & Risk Management Assistant (Open Until Filled)

Summary

• -----------

Clallam County is seeking a customer\-focused and detail\-oriented professional to join our team as a Human Resources and Risk Management Assistant. This position provides day\-to\-day administrative and program support to the Human Resources and Risk Management office and serves as the first point of contact for employees, managers, and members of the public. The HR/RM Assistant answers general questions related to HR and Risk programs and supports activities such as recruitment, onboarding, training, employee recognition, communications, claims intake and processing, drug and alcohol testing, safety programs, and record keeping. Working independently under the supervision of the Director or designee, this role plays a vital part in maintaining efficient operations while delivering excellent customer service and supporting employee engagement across the organization. The position also requires strong technical skills and the ability to effectively utilize Human Resource Information Systems (HRIS) to manage administrative and compliance\-related responsibilities.

First Review of Applications will be April 1st, 2026\.

Typical Duties

• ------------------

HR/Risk Management Office Support:

• Provide administrative assistance to the Director in the execution of assigned projects, ensuring their successful completion. Assist in scheduling meetings.
• Provide general office support including answering phones, distributing incoming and outgoing mail, processing travel and registration, maintain office inventory, ordering office supplies, and coordinating the HR/Risk conference room schedule.
• Provide customer service support to internal and external customers. Communicate and interface with employees and visitors regarding general HR and Risk management programs. Interpret and apply human resources and risk management policies, practices, and principles.
• Design and develop employee communications for distribution county wide, social media content and employee informational flyers and documents. Maintain department webpage. Update and develop content as needed and in support of program needs.
• Process Accounts Payable and Prepare weekly expenditure detail and summary reports for Director as needed for the Human Resources and Risk Management Department.
• Maintain employee files and update employee records as necessary. Maintain an organized and efficient filing system for all HR and risk management documents, both in physical and digital formats, ensuring easy retrieval and compliance with retention policies. Responsible for the filing of paper documents.
• Serve as the HR/Risk contact for public records requests As the assigned Public Records Specialist. Coordinate public records within the office to provide responsive records back to Public Records.
• Participate in planning and implementation of current and future software conversions and updates affecting HR and Risk.

HR Program Support:

• Schedule and assist in conducting New Employee Orientation and Onboarding presentations. Prepares and maintains Orientation binders for new hires.
• Maintain binders for union related records and contracts and provides administrative support for the Civil Service Commission.
• Work in HRIS system to approve department’s requisitions, create job postings and post them to the county website. Collaborate with hiring managers to create job postings, and conditional job offers. Prepare job announcements, screen applications, and perform full\-cycle recruitment processes for a variety of positions. Gather and review all required documents and forms from job applicants, ensuring completeness and accuracy.
• Initiate pre\-employment background checks and screenings for applicants, coordinating with Civil Investigator and third\-party agencies as necessary. Maintain thorough and organized records of all pre\-employment background activities.
• Coordinate employee recognition programs.

Risk Management Program Support:

• Assist in the intake of risk related claims and forms. Ensure forms have been completed appropriately and have all required information.
• Maintain workers compensation injury files, creates new files for incoming incidents, and maintains and updates corresponding tracking spreadsheets according to regulations and requirements.
• Maintain incident and tort claim files, create new files for incoming claims, and maintains and updates corresponding tracking spreadsheet according to regulations and requirements.
• Assign County required annual training to employees and monitor completion to ensure the organization's compliance with safety regulations and internal policies.
• Track and maintain safety log and record of near misses, prepares agenda, and keeps minutes for County Safety Committee.
• Prepare letters and send out tort claim forms as assigned. Assists in claims entry, tracking, and documentation/correspondence. Scans correspondence for archival purposes. Maintains and archives risk and safety files.
• Perform data entry using excel and develops, formats, updates, and maintains Risk \& Safety databases using various software programs, performs data entry, produces reports from databases and spreadsheets.
• Update and maintain property and equipment inventory.
• Assist in development and preparation of safety bulletins, fliers, and safety education materials.
• Track and renew public official schedule bonds.
• Prepare first aid kit replenishment and other Risk and Safety related orders.

Essential Functions

• Meet attendance standards necessary for successful job performance
• Exercise sound judgment in the performance of assigned duties on the basis of law, applicable policies and procedures, and ethical responsibilities
• Prepare clear, concise, coherent, and grammatically correct written work product
• Be attentive to detail
• Communicate clearly and concisely, both orally and in writing
• Work independently, as directed
• Work well with others
• Prioritize work assignments
• Operate a variety of office equipment including, but not limited to, computers and installed software applications
• Establish and maintain positive and effective working relationships with those contacted in the course of work
• Maintain current knowledge of regulatory requirements related to HR and Risk programs.
• Maintain regular and predictable attendance:

Education, Training, \& Experience

• --------------------------------------

Requires knowledge of the field of assignment sufficient to perform thoroughly and accurately the full scope of responsibility as illustrated by examples in the above job description

Education/Training/Experience

Experience and education as demonstrated through work history, level of assignments given, projects developed and managed, complex level of analysis performed, and recorded, outstanding service to an organization and their membership.

• High school diploma or equivalent, with some college or technical school course work in related field and minimum of three years of job\-related experience, preferably in a human resource department; or any equivalent combination of education and experience that provides the required knowledge, skills and abilities.
• Experience working in public sector environment preferred.
• Marketing, social media and/or content creation experience highly desired.
• Demonstrated knowledge of Human Resources, Recruitment, Training, Risk Management, or related/similar programs.
• Experience work with a Human Resources Information System (HRIS), preferably Tyler Technologies (Eden and/or Munis), NEOGOV or other related software systems.
• Demonstrated experience and proficiency in Proficiency in MS Office Suite and Adobe.
• Excellent communication skills, both written and verbal.
• Excellent and proven analytical ability.

For a complete copy of the job description \- click HERE