Administrative Assistant

Apply directly online www.jlgprivatesecurity.com

Overview

We are seeking a highly organized and detail\-oriented Administrative Assistant to join our team. The ideal candidate will possess strong computer skills and have experience in office management, customer service, and clerical tasks. This role requires excellent communication abilities, both verbal and written, along with proficiency in various software applications. The Administrative Assistant will play a key role in supporting daily operations and ensuring the smooth functioning of the office environment.

Responsibilities

• Manage front desk operations, including greeting visitors and handling inquiries.
• Operate multi\-line phone systems to answer calls and direct them appropriately.
• Perform data entry tasks accurately and efficiently.
• Maintain organized filing systems for easy retrieval of documents.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Provide customer support by addressing client concerns and inquiries promptly.
• Utilize Microsoft Office Suite and Google Workspace for document preparation and communication.
• Proofread documents for accuracy and clarity before distribution.
• Support bookkeeping tasks as needed, including basic accounting functions using QuickBooks.
• Exhibit strong time management skills to prioritize tasks effectively.

Requirements

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Minimum 2 years of experience in administrative, operational, or bookkeeping roles.
• Strong proficiency in Microsoft Word, Excel, and general office systems.
• Experience with Gusto Payroll and Destiny Software is highly desirable.
• Certified Live Scan Technician or willingness to obtain certification.
• Excellent communication, time management, and organizational skills.
• High attention to detail with the ability to handle sensitive information confidentially.
• Valid California driver’s license with a clean driving record.
• Ability to multitask, prioritize, and adapt in a dynamic work environment.

Job Type: Full\-time

Pay: $20\.00 \- $22\.00 per hour

Education:

• Bachelor's (Required)

Work Location: In person