Accounting Assistant I

Position Details

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Position Information

Recruitment/Posting Title Accounting Assistant I

Job Category URA\-AFT Administrative

Department VC Finance

Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds \#64 of 500 employers and is the \#1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

The NB Chancellor’s Business and Admin Services department reports to the Assistant Vice Chancellor for Finance of the New Brunswick Campus. The department provides business operations support to multiple departments reporting to the New Brunswick Chancellor as well as direct business support to the Office of the New Brunswick Chancellor.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Accounting Assistant I for the NB Chancellor Business Office. Reporting to the Business Manager II Spvr of the New Brunswick Chancellor’s Office, with a dotted line to the Business Manager III Spvr of Honors College,

Among the key duties of the position are the following:

• Provides direct business, accounting, and administrative support to the New Brunswick Chancellor’s Business Office.
• Provides back\-up support to other units reporting to the New Brunswick Chancellor as needed, with a focus on Honors College.
• Performs professional work requiring knowledge of Generally Accepted Accounting Principles (GAAP) and application of concepts, theories, principles, practices, terminology, and applied basis of accounting.
• Handles approval of requisitions in the University’s procurement system, preparation of requisitions in the University’s procurement system, monthly reconciliation of invoices and payments, and new supplier requests.
• Processes journal entries, reviews expense reports for compliance with the University’s travel and business expense policy, and prepares access forms for University procurement, human resources, and financial systems.
• Handles Human Resources transactions which includes commitment accounting transactions, and payroll time sheet entry.
• Assists the Business Manager II Spvr, Business Manager III of Honors College, and the Grant Specialist with monthly cost center reporting compilation and quarterly forecasting.
• Works with a high level of discretion, patience, and professionalism in the performance of his/her job responsibilities.
• Provides very precise, conscientious attention to details and have the ability to multi\-task.

FLSA Nonexempt

Grade 04

Salary Details

Minimum Salary 59893\.480

Mid Range Salary 73909\.480

Maximum Salary 87925\.480

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax\-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time

Working Hours

Standard Hours 37\.50

Daily Work Shift

Work Arrangement

Union Description URA\-AFT Administrative

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment Staff \- 12 month

Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of GAAP, bookkeeping, accounting, office administration, work organization, coordination.
• Two (2\) years of relevant experience in an business, accounting, or administrative function.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Excellent oral and written communication skills.
• Competency with Microsoft Office Suite.

Preferred Qualifications

• Advanced Excel and PowerPoint skills.
• Knowledge of Marketplace procurement, Oracle Cloud Financials, and/or PeopleSoft Human Capital Management system.

Equipment Utilized

• Standard office equipment.

Physical Demands and Work Environment

• Standard office environment.
• May be required to move small boxes or files of less than 20 pounds.

Special Conditions

Posting Details

Posting Number 26ST0385

Posting Open Date 03/09/2026

Special Instructions to Applicants

Regional Campus Rutgers University\-New Brunswick

Home Location Campus College Ave (RU\-New Brunswick)

City New Brunswick

State NJ

Location Details

Pre\-employment Screenings

All offers of employment are contingent upon successful completion of all pre\-employment screenings.

Immunization Requirements

Under Policy 100\.3\.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non\-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non\-discrimination\-statement

Supplemental Questions

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Required fields are indicated with an asterisk (\*).

\ Do you have a Bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of GAAP, bookkeeping, accounting, office administration, work organization, coordination?

+ Yes

+ No

\ Do you have at least two (2\) years of relevant experience in an business, accounting, or administrative function?

+ Yes

+ No

\ Are you currently a member of URA\-AFT?

+ Yes

+ No

Applicant Documents

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Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents