Clinical Placement Coordinator

Please see Special Instructions for more details.

The hiring committee will determine if interviews will be conducted in person at the College or via Zoom. Travel expenses are not reimbursed by the College. If a second\-level interview is required, second\-level travel reimbursement is only available for eligible candidates. HR will notify those who are eligible when second\-level interviews are scheduled.

Posting Details

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Position Information

Position Title Clinical Placement Coordinator

Department Nursing Education

Primary Location San Marcos Campus

Location Details

• Palomar College believes a healthy work\-life balance can improve the physical, emotional, and mental health of our employees. In support of this belief, the District offers the opportunity to work remotely for certain positions, depending on the operational needs of the District and the provisions of the Remote Work Policy. Probationary employees are not eligible to work remotely unless approved by the Assistant Superintendent/Vice President, Human Resource Services. No employee is guaranteed the right to work remotely. No employee shall be authorized to work remotely 100% of the time unless approved by the Assistant Superintendent/Vice President, Human Resource Services.
• Palomar has multiple campus locations (San Marcos, Escondido, Rancho Bernardo and Fallbrook); training may occur at any of these locations and the work location is subject to change depending on future department needs.
• Potential future vacancies may include other District departments, locations, and/or work schedules (i.e. days, evenings or nights).
• Requires occasional travel to other District locations.

Full or Part Time Full\-Time

Category Classified

Hours per week 40

Number of Months 12 month

Work Schedule

• Monday – Friday, 8:00 a.m. – 5:00 p.m.
• Occasional night and weekend hours may be required due to department needs.

Grade 23

Salary/Wage

$5,323\.75 (negotiable)

Salary/Wage Frequency Monthy

Benefits

In addition to a competitive compensation structure, Palomar College also offers an extremely generous benefits package.

• Insurance fully paid for employees and their eligible dependents: four medical plans, dental HMO, and the vision plan (additional plans are available that require employee buy up/monthly contribution)
• Vacation, sick leave and 25 paid holidays
• $80,000 employee term life/accident insurance policy (additional buy up options available)
• Employee long\-term care insurance
• Employee Assistance Plan (EAP) – Confidential free counseling, financial, legal, personal and professional development resources for all members of your household
• Additional buy up options available for other voluntary insurance benefits
• Enrollment in CalPERS (California Public Employees Retirement System)

The estimated maximum value of this employer\-paid benefits package is approximately $31,245\.84 annually.

Primary Function

Coordinates, organizes and oversees the clinical site placement for the Nursing program; secures and maintains efficient clinical site coordination that meets accreditation standards for the program; serves as the liaison between clinical agencies, faculty and students; coordinates communication, compliance, scheduling and documentation; works collaboratively with the clinical agencies to process contracts and ensure credentialing requirements are followed; oversees student placement, verifies clinical site databases, and attends meetings to represent the Nursing program; provides information to students on clinical placements and the Nursing program; acts as a liaison between the program and other departments, community partners, governmental agencies, the healthcare industry or other educational institutions; acts as a resource in response to sensitive matters related to clinical site placements.

Minimum Qualifications

To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

* Experience: Four years of administrative support or office/program coordination experience.

Note: For work experience, a “year” is defined as equivalent to 40 hours per week for 12 months.*

AND

* Education/Training: Equivalent to an associate degree from an accredited college or university.

Transcripts must be included to receive credit for education and/or to substitute education in lieu of experience (i.e. Bachelor’s degree \= 4 years of experience). Click here for Guidelines for Equivalency for Classified Positions.

Only coursework completed at, and degrees awarded by, accredited institutions recognized by the U.S. Department of Education will be considered as satisfying the minimum qualifications. Coursework and degrees that are completed outside of the United States are required to have transcripts evaluated (evaluation to U.S. equivalency and a course by course analysis) by an appropriate U.S. credentials evaluation service. For a list of credentials evaluation agencies accepted by Palomar College, visit the National Association of Credentials Evaluation Services (NACES) website at https://www.naces.org/index, or the Association of International Credential Evaluators, Inc. (AICE) website at http://aice\-eval.org/.

Diversity, Equity, Inclusion, Accessibility and Antiracism (DEIAA) Statement

Palomar College serves over 30,000 students from a variety of backgrounds and we are proud to be a Hispanic Serving Institution. Our student body is rich in its diversity. Click here to see a quick overview of our student demographics on our recent Student Fact Sheet.

Palomar College is committed to diversity, equity, inclusion, accessibility and antiracism (DEIAA). We are dedicated to empowering students to succeed and are guided by our core values; some of which are the following:

• Access – We make education possible for everyone.
• Diversity, Equity, and Inclusion – We recognize and respect diversity, seek to foster a culture of inclusion and belonging, and strive to address inequities.

All positions require cultural competency which includes the sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, sex, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff.

Preferred Qualifications

• Related experience working in a Nursing program.
• Knowledge of clinical agencies and patient care units.
• Knowledge of health and safety requirements for clinical settings.
• Experience with using spreadsheet software (e.g., Microsoft Excel or similar programs).
• Strong organizational skills with the ability to manage multiple tasks and priorities.

Licenses and/or Certificates

Possession of an appropriate, valid California driver’s license by time of appointment.

Supervision Received and Exercised

Supervision Received From: Associate Dean, Nursing Education

Supervision Given: Direction and Guidance

Duties and Responsibilities

Essential Functions: Essential responsibilities and duties may include, but are not limited to, the following:

• Coordinates, organizes and oversees the clinical site placement for the Nursing program performing a variety of specialized administrative support duties necessary for securing and maintaining efficient clinical site coordination that meets accreditation standards for the program; performs scheduling for clinical courses; determines the clinical placements required for the Nursing students for each semester; utilizes the applicable industry website (i.e. San Diego Nursing and Allied Health Service\-Education Consortium website) to enter all Nursing clinical placement requests; resolves initial clinical placement conflicts with other Nursing programs; revises clinical placement requests as clinical needs change and clinical site availability changes.
• Oversees student placement and verifies clinical site databases; requests preceptorship placements utilizing the applicable consortium website; coordinates preceptorship placement requests with fourth semester students; collaborates with fourth semester course and clinical faculty to ensure appropriate matching of students with specific preceptorship placements; communicates with Nursing managers, educators and clinical facilities to identify specific staff nurse preceptors for nursing students; coordinates faculty assignments for preceptorship visits to clinical facilities.
• Serve as primary contact for clinical sites; serves as the liaison between clinical agencies, faculty and students to ensure smooth and efficient clinical placements; acts as a liaison between the program and other departments, community partners, governmental agencies, or other educational institutions; acts as a resource in response to sensitive matters related to clinical site placements.
• Serves as a liaison between the Nursing program and other Nursing programs and the healthcare service community; attends various meetings with representatives from the consortium, clinical sites and other agencies to keep current with clinical facility requirements; communicates with representatives of clinical facilities as needed throughout the year to resolve any issues related to the clinical placement of nursing students; participates in audits of student and faculty paperwork by clinical agencies; provides follow up with clinical facilities for questions related to student and faculty completion of requirements for clinical facilities.
• Works collaboratively with the healthcare industry to ensure clinical site contracts are current and the credentialing requirements are followed; assists with reporting and documentation required to maintain compliance with affiliate agreements; maintains and updates list of approved/contracted clinical sites; assists in the identification, recruitment, and touring of new clinical agency student placement sites; assist with maintaining, tracking, preparing, and reviewing agreements/contracts with clinical affiliates.
• Coordinates communication, compliance, scheduling and documentation to support the educational and clinical objectives of the program; advises faculty of clinical facility requirements for students and faculty; communicates updates regarding clinical facility requirements to faculty; works with the other department staff as a resource for completion and transmission of required clinical facility paperwork; provide assistance to clinical faculty in the completion of requirements for clinical facility assignments.
• Research, collect, compile, tabulate and/or analyze reports, spreadsheets and manuals; determine effectiveness of placement and resolve issues, in collaboration with the Associate Dean in accordance with regulations, policies, and procedures.
• Provides information and answers questions regarding clinical placements and the Nursing program including clarification of requirements and department processes/procedures; responds to questions and complaints; receives and inputs a variety of student information into computer systems; researches information in computer systems; provides initial screening and assists with the preparation of forms and documentation; provides recommendations on other available services and community resources; coordinates and follows up on student issues and concerns.
• Maintains information regarding orientation and facility requirements; reviews student records to verify compliance with health and facility requirements; schedules and notifies students and faculty regarding clinical orientations for each student clinical group each semester.
• Manages clinical rotations in designated computer software programs; verifies clinical compliance for all students and faculty; works closely with students who are out of compliance to help them meet all necessary requirements; collaborates with faculty and other staff as needed to facilitate compliance with set requirements.
• Completes all clinical paperwork needed for each clinical rotation; provides administrative assistance to the Associate Dean as needed in support of various tasks and projects.
• Guides students through activation procedures for clinical site access; conducts student orientations to communicate requirements for clinical placement; develops and maintains forms and instructional materials related to clinical requirements.

Marginal Functions:

• Provides backup for other department or program administrative support staff.
• Assists with the general administrative support duties including preparing confidential correspondence, reports, flyers, program handbooks, and outreach, marketing and orientation materials; assists in the development and maintenance of the program website and social media accounts.
• Performs related duties and responsibilities as required.

Knowledge, Skills, Abilities

Knowledge of:

• Basic services and regulations of assigned program.
• General health requirements for students and faculty in the Nursing program.
• College admissions procedures.
• Office administration practices and procedures to include recordkeeping.
• Health Insurance Portability and Accountability Act (HIPAA) regulations as they pertain to applicant and student information and records.
• Principles and practices of sound business communication; correct English usage, including spelling, grammar and punctuation.
• Principles, practices, concepts and techniques used in customer service, public relations and community outreach for attaining new clinical placements.
• General information about contracts.
• Advanced use of standard business applications including word processing, spreadsheet and database software and other specialized software applications.
• Functions, rules, policies and procedures applicable to assigned areas of responsibility.
• Basic research methods and data analysis techniques.
• Federal, state and local laws and regulations of the assigned area.

Skill in:

• Communicating information accurately and effectively to students; comprehending requests for information or assistance; maintaining a courteous and tactful manner when under pressure or in an antagonistic situation.
• Communicating clearly and effectively, both orally and in writing.
• Preparing clear, concise and accurate reports, documents, data entries and other written materials.
• Evaluating student health requirements for program eligibility accurately and effectively.
• Evaluating student program and placement eligibility accurately and effectively.
• Reaching sound decisions in accordance with policies and procedures related to assigned areas of responsibility.
• Tracking statistical information utilizing complex spreadsheets and databases.
• Operating a computer and other standard office equipment and using spreadsheet, word processing and enterprise software.
• Organizing and maintaining specialized files.
• Maintaining confidentiality of student files and records.
• Maintaining sensitivity to and understanding of the diverse academic, socioeconomic, age, cultural, physical or mental disability, medical condition, gender, gender expression, gender identity, sex, sexual orientation, nationality, race and ethnic backgrounds of community college students, faculty, and staff.
• Exercising tact and diplomacy in dealing with sensitive, complex and confidential student issues and situations.
• Establishing and maintaining effective working relationships with those encountered in the course of work including community partners and clinical agencies.

Working Conditions

Environmental Conditions: The employee works under typical office conditions, and the noise level is usually quiet to moderate.

Physical Conditions: Essential and marginal functions may require physical fitness requirements necessary to perform the job functions with or without accommodation, such as the ability to sit, stand and walk for prolonged periods and use hands to repetitively finger, handle and feel computers and standard business equipment. Position requires travel to District and other locations.

Terms of Employment

• The person selected for hire will be required to complete the following pre\-employment requirements: live scan/fingerprinting, official transcript(s), and TB risk assessment. Other pre\-employment requirements may be required depending on the position (i.e. certifications or licenses; see applicable job posting section for details). Successful completion of all pre\-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the following Administrative Procedures and Board Policies:
AP 7120, AP 7125, AP 7126, AP 7127, AP 7330, BP 7330, AP 7336, AP 7337, and BP 7335.
• Full\-time, 40 hours per week, 12 months per year.
• This position is specially\-funded and its continuation is dependent upon the availability and/or continuation of funds.
• This position also carries a probationary period of six months from the date of hire.

Posting Detail Information

Open Date 03/09/2026

Close Date 03/30/2026

Open Until Filled No

Posting Number P1031P

Additional Application Information

The hiring committee will determine if interviews will be conducted in person at the College or via Zoom. Travel expenses are not reimbursed by the College. If a second\-level interview is required, second\-level travel reimbursement is only available for eligible candidates. HR will notify those who are eligible when second\-level interviews are scheduled.

Supplemental Questions

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Required fields are indicated with an asterisk (\*).

\ What does antiracism mean to you? How would you foster a culture of antiracism in your position at Palomar College?

(Open Ended Question)

\ How did you hear about this employment opportunity?

+ ACCCA.org

+ CalJOBS

+ CCC Registry

+ ChronicleVitae.com (Chronicle of Higher Education)

+ Colleague/Friend/Relative

+ CraigsList

+ DSPSjobs.com

+ EdJoin

+ Handshake

+ HigherEdJobs.com

+ Human Resources at Palomar College

+ Indeed.com

+ indian\-affairs.org

+ Job Fair

+ MilitaryJob.com

+ Other Source

+ Palomar College website

+ San Diego LGBT Job Board (http://www.gsdba.org/pages/Jobs)

+ SDBCjobs.com

+ Vista Chamber

• If other source, please specify.

(Open Ended Question)

Applicant Documents

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Required Documents

• Cover Letter
• Resume/CV

Optional Documents

• Supplemental Materials
• Supplemental Materials 2
• Supplemental Materials 3
• Transcript 1
• Transcript 2
• Transcript 3