Administrative Assistant

Position Details

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Position Information

Recruitment/Posting Title Administrative Assistant

Job Category URA\-AFT Administrative

Department Residence Life

Overview

Residence Life consists of 68 full\-time staff members, 29 graduate staff students, 300 undergraduate staff students, and over 100 student workers which serve a Residence Life program of about 16,000 students. The Administrative Assistant (AA) provides support to the Residence Life Campus Offices and reports primarily to the Associate Director for Residential Communities, given office location.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Administrative Assistant for Residence Life.

Among the key duties of the position are the following:

• Provides courteous customer service to all staff, students, parents and other visitors who call or come to the office for assistance.
• Provides administrative support to the supervisor and professional staff within the respective Residence Life office. The AA schedules appointments,
• Performs some purchasing functions, schedules service calls, creates student IDs,
• Oversees keys, and creates and maintains databases.
• Supervises student workers and works toward continued office improvement.
• Provides support to the professional Residence Life Staff within the office.
• Creates and maintains files as well as multiple database systems.
• Implements office procedures, protocols and administrative guidelines to ensure proper operations for the office.
• Handles crisis calls and emergency situations, providing support to students, parents, faculty and staff when needed.
• Works under general supervision and requires flexibility and must maintain a high degree of confidentiality and sensitivity in all department matters.

FLSA Nonexempt

Grade 03

Salary Details

Minimum Salary 52602\.480

Mid Range Salary 64788\.980

Maximum Salary 76975\.480

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax\-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time

Working Hours

Standard Hours 37\.50

Daily Work Shift

Work Arrangement

Union Description URA\-AFT Administrative

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment Staff \- 12 month

Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor’s degree, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping and/or reporting writing principles and practices.

Certifications/Licenses

• A valid driver’s license would be required for this position.

Required Knowledge, Skills, and Abilities

• Excellent communication, organizational and interpersonal skills.
• Commitment to excellent customer service and the ability to deal with a diverse staff and a wide variety of situations with discretion and confidentiality.
• Strong computer skills including computer spreadsheet software (Excel).

Preferred Qualifications

Equipment Utilized

• PC based, Microsoft Office/Business Applications. Also, University financial/administrative applications:Marketplace/HCM/ Maxient/RS2/others/ Oddysey/Deans View.

Physical Demands and Work Environment

Special Conditions

• Due to the nature of this office the work hours for this position are 8:30am to 5:00pm, Monday through Friday.
• During opening of the residence halls at the start of each semester and on other University significant events where the Residence Life Office needs to be open the AA will be required to work on weekend days.
• Clean Driving Record.

Posting Details

Posting Number 26ST0382

Posting Open Date 03/09/2026

Special Instructions to Applicants

Regional Campus Rutgers University\-New Brunswick

Home Location Campus College Ave (RU\-New Brunswick)

City New Brunswick

State NJ

Location Details

Pre\-employment Screenings

All offers of employment are contingent upon successful completion of all pre\-employment screenings.

Immunization Requirements

Under Policy 100\.3\.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non\-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non\-discrimination\-statement

Supplemental Questions

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Required fields are indicated with an asterisk (\*).

\ Do you have a Bachelor's degree, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping and/or reporting writing principles and practices?

+ Yes

+ No

\ Are you currently a member of URA\-AFT?

+ Yes

+ No

\ Do you have a valid driver's license?

+ Yes

+ No

Applicant Documents

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Required Documents

• Resume/CV
• Cover Letter/Letter of Application

Optional Documents

• List of Professional References (contact Info)