Personal Assistant

Overview

We are seeking a highly organized and proactive Personal Assistant to support executive leadership with a variety of administrative, project coordination, and office management tasks. The ideal candidate will possess strong communication skills, excellent organizational abilities, and proficiency in various office software. This role offers an exciting opportunity to work in a dynamic environment where attention to detail and multitasking are essential. The position requires a professional who can handle sensitive information with discretion and provide exceptional support to ensure smooth daily operations.

Responsibilities

• Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, including scheduling appointments, meetings, and events
• Coordinate and plan events, meetings, and travel arrangements with attention to detail
• Handle correspondence via multi\-line phone systems, email, and other communication channels with professionalism and courtesy
• Prepare, proofread, and transcribe documents using Microsoft Office tools, including Word and Excel
• Perform data entry, filing, and document management to ensure accurate record keeping
• Assist with bookkeeping tasks utilizing QuickBooks and perform basic bookkeeping functions
• Support project coordination efforts by tracking deadlines, preparing reports, and managing task lists
• Provide executive administrative support such as proofreading documents, managing office supplies, and handling front desk duties
• Utilize office management skills to streamline daily operations and improve workflow efficiency
• Use DocuSign for electronic signatures and manage administrative paperwork efficiently

Qualifications

• Proven experience as a Personal Assistant or in an administrative support role with office management responsibilities
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent typing speed and accuracy for data entry, transcription, and proofreading tasks
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and familiarity with Microsoft Outlook Calendar
• Experience with QuickBooks for bookkeeping purposes is preferred
• Knowledge of event planning, project coordination, and calendar management tools
• Exceptional phone etiquette and customer service skills for handling correspondence professionally
• Ability to manage multi\-line phone systems efficiently
• Strong computer literacy with the ability to adapt to new software quickly
• Attention to detail in proofreading documents and managing administrative tasks
• Prior office experience or clerical experience is highly desirable

This role is ideal for a motivated individual who thrives in a fast\-paced environment and is eager to contribute their organizational expertise.

Job Type: Contract

Pay: $500\.00 \- $1,200\.00 per month

Work Location: Hybrid remote in Greeley, CO 80633