Office Assistant

Job Overview

We are seeking a detail\-oriented and organized Office Assistant to support our daily operations. This role is essential in maintaining an efficient office environment, managing administrative tasks, and providing exceptional customer service. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience with office management tools. Bilingual proficiency is a plus, as well as familiarity with medical or dental reception duties. This position offers an opportunity to work in a dynamic setting where organizational skills and professionalism are highly valued.

Duties

• Manage front desk operations, including greeting visitors and handling inquiries
• Answer multi\-line phone systems promptly and professionally, practicing excellent phone etiquette
• Schedule appointments and manage calendar appointments using Google Workspace or Microsoft Office tools
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Monitors nurses' notes and reports accordingly
• Support office management tasks such as supply inventory, document preparation, and correspondence
• Provide customer support via phone, email, or in person, delivering friendly and efficient service
• Assist with clerical duties including typing reports, managing emails, and maintaining organized files
• Support personal or administrative tasks as needed for team members or management

Skills

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Strong computer literacy and organizational skills with the ability to multitask effectively
• Experience with office management systems such as QuickBooks and calendar management tools
• Excellent typing speed and accuracy for data entry and documentation tasks
• Bilingual abilities are preferred to serve diverse clients effectively
• Previous office experience in clerical or administrative roles is highly desirable
• Knowledge of medical or dental receptionist procedures is a plus
• Strong customer service skills with professional phone etiquette and support capabilities
• Ability to handle confidential information discreetly and maintain professionalism at all times
• Exceptional time management skills to prioritize tasks efficiently

This Office Assistant position is integral to ensuring smooth office operations while providing outstanding support to clients and team members alike. We value professionalism, attention to detail, and a proactive attitude in our candidates.

Job Type: Full\-time

Pay: From $20\.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)

Work Location: In person