Administrator

Job Summary We are seeking a dedicated and highly organized Administrator to support our daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong administrative skills, technical proficiency, and excellent communication abilities. As an Administrator, you will handle a variety of clerical tasks, manage office workflows, and provide exceptional customer service to both internal teams and external clients. Your proactive approach and attention to detail will contribute significantly to our organizational efficiency and professional image. Duties Manage front desk operations, including greeting visitors, answering multi\-line phone systems, and directing inquiries with professionalism and courtesy. Perform data entry tasks accurately using productivity software such as Microsoft Office and Google Workspace, ensuring all records are up\-to\-date and well\-organized. Oversee office management responsibilities, including filing, document proofreading, calendar management, and maintaining office supplies inventory. Provide customer support by addressing client questions promptly via phone or email while maintaining excellent phone etiquette. Assist with bookkeeping activities using QuickBooks or similar accounting software to support financial record\-keeping and billing processes. Coordinate appointments, meetings, and calendar schedules for team members or executives with efficient time management practices. Support administrative functions related to medical or dental reception duties if applicable, including patient check\-in procedures and appointment scheduling. Maintain a professional front desk presence by managing incoming calls, handling correspondence, and ensuring a welcoming environment for visitors. Skills Proficiency in QuickBooks, Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and other productivity software. Strong organizational skills with the ability to multitask effectively in a fast\-paced office setting. Excellent computer literacy combined with technical proficiency in office management tools. Effective communication skills with a focus on phone etiquette and customer service excellence. Bilingual abilities are highly desirable to serve diverse client needs efficiently. Previous clerical experience or office experience is essential for understanding administrative workflows. Demonstrated experience in data entry, proofreading, filing systems, and calendar management. Personal assistant or medical/dental receptionist experience is advantageous but not mandatory. Join our team as an Administrator to play a vital role in maintaining operational excellence while supporting our commitment to outstanding service delivery! Pay: $50,418\.09 \- $60,718\.56 per year Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Referral program Retirement plan Tuition reimbursement Vision insurance Experience: Administrator\-Nursing Home: 1 year (Required) Work Location: In person