Law Firm Personal Assistant

Job Title: Personal Assistant Job Summary: We are seeking a highly organized, polished, and proactive Personal Assistant to provide administrative and operational support to the firm's leadership team. The ideal candidate is a strong communicator with exceptional attention to detail, sound judgment, and the ability to manage multiple priorities in a fast\-paced legal environment. This role requires professionalism, discretion, and the ability to handle confidential information while serving as a key point of coordination for executives, attorneys, staff, and external contacts. Key Responsibilities: Executive Support: Manage executive calendars, appointments, meetings, and travel arrangements. Phone System Management: Answer, screen, and direct phone calls promptly and accurately. Mail Management: Handle incoming and outgoing mail. Client Management: Return phone calls as directed by attorneys and legal staff. Schedule client appointments and attorney meetings. Administrative Tasks: Greet clients, visitors, and vendors in a professional and courteous manner. Assist attorneys and legal staff with administrative tasks as needed. Manage office supplies inventory and place orders when necessary. Confidentiality: Handle sensitive and confidential information with care, following strict protocols to maintain client privacy and data security. Data Entry: Perform data entry, scanning, and filing of client records and legal documents. Qualifications: Education: High school diploma or equivalent required. Experience: Previous experience as an office administrator/receptionist, particularly in a legal setting, is preferred but not required. Technical Skills: Proficiency in using office software (e.g., Microsoft Office). Experience with legal records software is a plus. Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with attorneys, staff and clients. Bilingual is a plus. Time Management: Ability to prioritize tasks and manage time effectively in a fast\-paced legal environment. Confidentiality: Demonstrated ability to handle confidential and sensitive information Benefits: Medical, Dental, and Vision Insurance 403(b) Retirement Plan Paid Time Off and Paid Holidays Job Type: Full\-time. In Office. Pay: $18\.00 \- $30\.00 per hour Work Location: In person