Administrative Assistant

Job Summary We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional support to staff and clients alike. The ideal candidate will be proactive, detail\-oriented, and possess excellent communication skills. Your energy and enthusiasm will help foster a productive and welcoming environment, making a real impact on our organization’s success. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant team. Duties Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette Operate multi\-line phone systems efficiently, handling inquiries and routing calls accurately Perform data entry and maintain organized filing systems, both physical and digital, including electronic document management using Google Workspace and Microsoft Office tools Schedule appointments, coordinate calendar management, and assist with meeting preparations Handle clerical tasks such as proofreading documents, managing correspondence, and processing invoices using QuickBooks or similar bookkeeping software Support office management activities including supply inventory, equipment maintenance, and general administrative support Provide customer service support by addressing inquiries promptly and professionally, ensuring positive interactions with clients and visitors Skills Proven experience with office management, clerical duties, and administrative support in a fast\-paced environment Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently Bilingual abilities are highly desirable to assist diverse client needs Experience with QuickBooks or bookkeeping software is a plus for handling financial records accurately Exceptional phone etiquette skills for managing multi\-line phone systems and providing outstanding customer support Attention to detail for proofreading documents and maintaining accurate records Previous experience as a dental or medical receptionist or personal assistant is advantageous but not required Knowledge of office equipment such as fax machines, printers, scanners, and basic troubleshooting skills Join us as an Administrative Assistant where your enthusiasm fuels our success! We value proactive individuals who thrive on organization, communication, and delivering exceptional service. This role offers an engaging environment where your skills will grow while supporting our team’s mission to operate efficiently and professionally. Pay: $24\.80 \- $29\.87 per hour Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible schedule Flexible spending account Health insurance Health savings account Paid time off Parental leave Professional development assistance Referral program Retirement plan * Vision insurance Work Location: Hybrid remote in North Vernon, IN 47265