Office Assistant for CEO of payment processing company

Overview

We are seeking a dynamic and highly organized Office Assistant to support the CEO of a leading payment processing company. This vital role offers an exciting opportunity to be at the heart of our executive operations, ensuring smooth daily activities and seamless communication. The ideal candidate will bring energy, precision, and a proactive attitude to manage a variety of administrative tasks that keep our leadership team functioning efficiently. Join us and contribute to a fast\-paced environment where your organizational skills and attention to detail will make a real impact!

Responsibilities

• Provide comprehensive executive administrative support to the CEO, including calendar management, scheduling meetings, and coordinating appointments using Calendly, Zoom, and our own ERP software.
• Handle phone etiquette with professionalism, managing multi\-line phone systems and screening calls effectively.
• Payment processing or software sales experience is a must. Please dont apply if you dont have this qualification or a similar one.
• Assist with event planning for company meetings, conferences, and special events, ensuring all logistics are handled smoothly from start to finish.
• Manage office operations by overseeing filing systems, data entry, bookkeeping with QuickBooks, and maintaining office supplies inventory.
• Support project coordination efforts by tracking deadlines, preparing reports, proofreading documents, and assisting with transcription tasks.
• Facilitate communication between departments and external partners through professional correspondence and timely follow\-up.
• Perform clerical duties such as filing, photocopying, scanning documents via DocuSign or other electronic signature platforms, and maintaining organized digital records.

Requirements

• Proven experience in office management or administrative roles, ideally supporting executives or CEOs in fast\-paced environments.
• Strong organizational skills with the ability to multitask efficiently while maintaining attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and data entry software.
• Excellent typing skills combined with experience in transcription and proofreading for accuracy.
• Familiarity with QuickBooks for bookkeeping tasks and basic accounting procedures.
• Exceptional phone etiquette skills with experience managing multi\-line phone systems and professional customer service capabilities.
• Demonstrated ability to handle confidential information discreetly and exercise sound judgment in decision\-making.
• Prior experience in event planning, project coordination, or personal assistant roles is highly desirable. Join our team as an Office Assistant for our CEO and be part of a vibrant company dedicated to innovation in payment processing technology! Your organizational prowess will help drive our success while providing essential support at the highest level of leadership.

Pay: $15\.00 \- $20\.00 per hour

Benefits:

• Employee assistance program
• Flexible schedule
• Parental leave
• Referral program
• Retirement plan
• Tuition reimbursement

Work Location: Hybrid remote in Miami, FL 33186