Part-Time Real Estate Administrative Assistant/Sales Coordinator

Job Overview

Seeking a dynamic and detail\-oriented Part\-Time Real Estate Administrative Assistant/Sales Coordinator to join our team. This role offers a fantastic opportunity to support real estate operations, coordinate sales activities, and provide exceptional customer service. You will be instrumental in managing administrative tasks, assisting with marketing efforts, and ensuring smooth communication between clients, agents, and vendors. If you thrive in a fast\-paced environment and possess strong organizational and communication skills, this position is perfect for you!

This role is ideal for someone who already has experience working with a real estate agent, brokerage, or sales team and understands the fast\-paced nature of residential real estate transactions. The right candidate is proactive, detail\-oriented, professional with clients, and capable of managing multiple priorities while keeping transactions and communication organized.

Duties

• Assist with the preparation and organization of property listings, marketing materials, and open house events to attract potential buyers and tenants
• Coordinate appointments, showings, and follow\-ups with clients to ensure seamless communication and scheduling
• Support sales activities by tracking leads, updating CRM (Customer Relationship Management) systems, and maintaining client records
• Handle administrative tasks such as data entry, filing, managing correspondence, and preparing contracts in compliance with real estate law and Fair Housing regulations
• Communicate effectively with clients in writing and via phone calls

Qualifications

• Previous experience supporting a real estate agent, broker, or real estate team required with proven results
• Strong understanding of real estate transactions and timelines
• Experience using CRM and transaction management platforms preferred
• Excellent communication and organizational skills
• Ability to manage multiple tasks and deadlines independently
• Strong attention to detail and problem\-solving ability
• Professional, dependable, and responsive
• Ability to prioritize with quick turnaround in fast paced environment

Preferred Experience with any of the following is a plus:

• MLS systems
• Dotloop
• Referralmaker
• Moxiworks
• MS Teams
• Google Workspace
• Canva or social media coordination
• Familiarity with marketing strategies specific to real estate including digital advertising and social media outreach
• Customer service\-oriented mindset with a passion for helping clients achieve their goals

Responsibilities

• Coordinate transactions from contract to closing
• Manage deadlines, paperwork, and transaction timelines
• Prepare and organize contracts, disclosures, and listing documents
• Maintain CRM systems and update client records
• Support lead follow\-up and client communication
• Schedule appointments, inspections, showings, and meetings
• Communicate with agents, lenders, attorneys, inspectors, and clients
• Assist with listing management and MLS\-related tasks
• Help maintain organized digital files and operational systems
• Provide general administrative and sales support

Position Details

• Part\-time position
• Flexible hours possible for the right candidate
• Hybrid/remote options may be considered depending on experience
• Compensation based on experience

To Apply

Please submit:

• Your resume
• A brief summary of your real estate administrative experience
• The real estate software/platforms you have used
• Your availability and desired hourly rate

We are looking for someone who can step in quickly, stay organized under pressure, and help support a high\-level client experience throughout the sales process.

Pay: From $19\.00 per hour

Work Location: Hybrid remote in South Windsor, CT 06074