Administrator

Overview

We are seeking a dynamic and highly organized Administrator to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance workflow efficiency, and deliver exceptional customer service. The ideal candidate will be proactive, detail\-oriented, and possess strong multitasking skills to manage a variety of administrative functions. As an integral part of our organization, you will ensure smooth office management and provide essential support across departments, fostering a productive and welcoming environment for staff and visitors alike.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette.
• Operate multi\-line phone systems efficiently, handling inquiries and routing calls accurately.
• Maintain organized filing systems, including digital records using Google Workspace and Microsoft Office tools.
• Perform data entry tasks with precision, including updating databases, processing invoices, and managing client records using QuickBooks or similar accounting software.
• Coordinate calendar management and scheduling for staff appointments, meetings, and appointments with personal assistant experience preferred.
• Support office management tasks such as ordering supplies, maintaining equipment, and overseeing general administrative procedures.
• Assist with proofreading documents, preparing reports, and ensuring all correspondence is clear, accurate, and professional.
• Provide excellent customer support by addressing inquiries promptly and professionally in person or via phone or email.
• Conduct clerical duties such as filing, photocopying, scanning documents, and managing incoming/outgoing mail.
• Support bookkeeping activities including basic bookkeeping tasks to ensure accurate financial records.

Qualifications

• Proven office experience with strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Experience with data entry, filing systems, proofing documents, and managing calendars.
• Excellent computer literacy including familiarity with office management software like QuickBooks.
• Strong customer service skills with the ability to handle phone calls professionally using proper phone etiquette.
• Bilingual abilities are a plus to serve diverse clients effectively.
• Prior experience in medical or dental receptionist roles is advantageous but not required.
• Demonstrated ability to manage multiple tasks efficiently while maintaining accuracy under pressure.
• Knowledge of clerical procedures such as proofreading, filing, and record keeping is essential. Join us in this rewarding role where your organizational talents will keep our office running smoothly! We value energetic professionals committed to delivering top\-tier administrative support while fostering a positive environment for colleagues and clients alike.

Job Type: Contract

Pay: $53,002\.44 \- $63,830\.89 per year

Work Location: Hybrid remote in Brownsburg, IN 46112