Office Administrator
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- DEPARTMENT OF FINANCE
- Full\-Time
- Exam May Be Required
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- Successfully perform a broad variety of high\-level administrative tasks and special projects for Deputy and Assistant Commissioners.
- Support hiring process and onboarding processes for the Property Valuation \& Tax Mapping Office.
- In the temporary absence of the Administrative Manager, may assume duties of the position including communication with Human Resources and Financial Services Offices regarding all personnel\-related and budget tasks and/or functions.
- Perform all facilities\-related functions including orchestrate and execute floor plan movements, transfers and coordinate with facilities and Finance Information Technology and telecommunications staff.
- Assist with maintaining the personnel services budget, staying abreast of the agency's functionality within the personnel service's realm. In the temporary absence of the manager, advise senior management on status updates.
- Liaise with facilities to coordinate repairs and serve as a contact person for administrative issues regarding software, devices, and all facility\-related issues to maintain the upkeep of the office.
- Manage division's procurement process and prepare purchase requests for new/renewed publications, services and computer software.
- Prepare draft portions of upcoming fiscal year's budget report.
- Track remaining balances on current OTPS budget report.
- Participate in budget meetings with Office of Accounts Payable to resolve division's needs.
- Perform additional duties as assigned by the Deputy and Assistant Commissioners.
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- Experience Level: Experienced (Non\-Manager)
- Category: Administration \& Human Resources
Posted On: 05/02/2026
Location
MANHATTAN
Department
A/C Property Valuation
Salary Range:
$68,209\.00 – $93,000\.00
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Job Description
IMPORTANT NOTE: ONLY CANDIDATES WHO HAVE A PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATE OR A COMPARABLE CIVIL SERVICE TITLE ARE ENCOURAGED TO APPLY. PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE YOUR PERMANENT CIVIL SERVICE TITLE.
NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.
DOF’s Property Valuation and Tax Mapping is responsible for valuing more than one million properties in the city and overseeing assessments and valuations in a fair and equitable manner. The valuations enable the efficient and effective collection of property tax revenues for New York City.
The Property Division's Executive Office is seeking an Office Administrator for Executive Operations. Reporting to the Administrative Manager of Executive Operations, the selected candidate’s duties and responsibilities include but are not limited to the following:
\- Reconcile OTPS budget reports \- update and track status of object codes; reconcile annual Budget report.
Additional Information:
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title.
PRINCIPAL ADMINISTRATIVE ASSOC \- 10124Minimum Qualifications
1\. A baccalaureate degree from an accredited college and three years of satisfactory full\-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2\. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full\-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3\. A four\-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full\-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4\. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
Preferred Skills
\- Candidate must have at least 8 years' experience performing in human resources and procurement budget role. \- High level of skill in clear and open communication. \- Exercise high level of sound judgement and discretion and maintain the security of confidential documentation. \- Detail\-oriented with excellent organizational, prioritization, and multitasking ability. \- Experience working with city vendors. \- At least 5 years of experience in facilities, maintenance, fleet, or project coordination. \- Demonstrated experience supporting logistics, vendor relations, or administrative office operations. \- Well organized, solution\-oriented exceptional research and problem\-solving skills. \- Work independently on projects with broadly defined goals in a fast\-paced and dynamic environment.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55\-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55\-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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Job ID
775104
Posted until
05/12/2026
Title code
10124
Civil service title
PRINCIPAL ADMINISTRATIVE ASSOC
Title classification
Competitive\-1
Business title
Office Administrator
Job level
03
Number of positions
1
Work location
66 John Street, New York, Ny
Office Administrator