Chief Administrative Officer

Reporting directly to the chair, the CAO manages operations for the Department of Mathematics and Program in Computing, an academic department in the Division of Physical Sciences. The CAO is responsible for strategic business and financial planning and pursues the department's goals and mission for administrative, academic instructional, and research support programs. Independently exercises authority to solve managerial and programmatic problems and is responsible for long\-term strategic planning, coordination, organization, and staffing. The CAO oversees the following areas: budget and financial services, graduate and undergraduate affairs, academic and staff personnel, payroll and benefits, environmental health and safety, information technology and computing systems, math research labs, program in computing lab, faculty administrative support, and renovation projects, The department's population is composed of approximately 600 and includes 50 faculty and 550 career, casual, non\-Senate academic staff, graduate students, postdoctoral fellows, visiting scholars, and researchers. Controls operating and extramural funding totaling approximately $45 million. The department provides courses for over 2000 undergraduate majors/minors and annual course enrollments are approximately 24,000\. Manages 150,000 square feet of assigned space. Promotes alumni relations and development activities. Communicates and interacts with university administration and other departments and institutes at UCLA, and grant funding agencies. Manages special programs housed within the department. Ensures compliance with policies and procedures set forth by UC, UCLA, and other agencies. In addition the CAO administers purchasing and controls inventories of the department's research labs, office and computer equipment. Supervises all non\-academic operations of the department of mathematics and program in computing; and a team of 26 staff which includes 11 direct reports and 15 indirect reports.

Salary \& Compensation

• UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Five years Managing Academic Departments or Programs (Preferred)
• Demonstrated skills in management of multi\-function staff covered by a variety of personnel policies and union agreements, including defining staffing needs, hiring, training, and delegating work assignments, fostering teamwork and evaluating performance and taking corrective action. (Required)
• Demonstrated skill in management of space, equipment, and materials resources including development of utilization plans and justifying acquisitions. (Preferred)
• Ability to establish and maintain cooperative working relationships with individuals at various levels of the organization to create a harmonious and productive work environment. (Required)
• Skill and proficiency in using various computer application programs including Microsoft Office and ability to learn new applications as necessary. (Required)
• Skill in written and oral communication to effectively and clearly convey information to individuals at various organization levels. (Required)
• Ability to exercise tact and discretion in matters of confidentiality. (Required)
• Skill in financial analysis, long and short range planning, preparation/administration of a multi\-million dollar budget with multiple funding sources. Ability to correlate fiscal resources with programmatic needs. Ability to forecast and control income and expenses. (Required)
• Working knowledge of various University and Business programs including ,but not limited to, QDB, OFSR, Bruinbuy, TOF, Npear, PTR, and Microsoft Office programs. (Preferred)
• Demonstrated ability to analyze complex problems and formulate solutions involving both strategic planning and implementation through coordination with stakeholders in and out of the department and thoughtful delegation of resources. (Required)
• Thorough understanding of departmental priorities and the ability to develop plans that will achieve these goals, anticipate problems, and develop innovative solutions to correct or prevent obstacles. (Preferred)
• Skill in financial analysis, long and short range planning, preparation/administration of a multi\-million dollar budget with multiple funding sources. Ability to correlate fiscal resources with programmatic needs. Ability to forecast and control income and expenses. (Required)
• Ability to independently perform a variety of duties with frequent interruptions and conflicting deadlines with minimal direction. (Required)

Education, Licenses, Certifications \& Personal Affiliations

• Bachelor's Degree in related area and / or equivalent experience / training (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule

8:00 a.m to 5:00 p.m

Union/Policy Covered

99\-Policy Covered

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID\=38\&JDName\=Administrative%20Manager%201%20(40049196\)

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Campus Requisition \#:

10459

UC Payroll Title:

ADMIN MGR 1

Department:

MATHEMATICS

Appointment Type:

2 \- Staff: Career

Anticipated Hiring Pay Scale:

$120,000/Yr. \- $165,000/Yr.

* Full Salary Range:

USD $105,700\.00/Yr. \- USD $234,500\.00/Yr.

Onsite \| Remote \| Hybrid Type:

Hybrid

Department Location:

520 Portola Plz Mathematics

Full or Part Time:

Full Time