PT/FT Personnel/HR and Culture Leader for Airway Focused Digital Orthodontic Practice

Personnel \& Team Culture Coordinator

Synergi Orthodontic Specialists – Rancho Cucamonga, CA

Job Type

• Full\-time or Part\-time (Hybrid Role)

* 15–40 hours per week depending on experience and role fit

Schedule

• Flexible schedule based on responsibilities
• Combination of
in\-office and remote work (Hybrid)

Typical Office Hours:

• Monday: 8:40 AM – 6:00 PM
• Tuesday: 7:40 AM – 5:00 PM
• Wednesday: 7:40 AM – 5:00 PM
• Thursday: 11:00 AM – 5:00 PM (Admin/Flex Day)
• Friday: 7:15 AM – 4:00 PM

Compensation

* $25 – $30 per hour, based on experience

• Performance\-based
raises and bonuses available

Benefits

• Health insurance (employer contribution), Dental insurance, vision insurance
• 401(k) plan \+ matching
• Aflac supplemental insurance options
• Paid Time Off (PTO)
• Sick pay
• Paid holidays
• Complimentary or discounted orthodontic treatment for employee/family
• Continuing education and growth opportunities
• Meals and Fringe Benefits

About the Role

The Personnel \& Team Culture Coordinator is responsible for fostering a positive, supportive, and high\-performing workplace while managing essential personnel functions.

This role bridges human resources, employee engagement, and operations to ensure team members feel valued, supported, and aligned with the practice’s mission:

“Making Orthodontics the BEST part of your day!”

Key ResponsibilitiesHuman Resources \& Personnel Management

• Maintain confidential and compliant personnel files
• Coordinate hiring, recruiting, and candidate pipeline (“ready\-to\-hire bench”)
• Support onboarding and employee transitions
• Assist with performance reviews and improvement plans
• Anticipate staffing needs for growth and coverage

Employee Benefits \& Compensation Support

• Serve as point of contact and coordinator for:
• Health insurance
• Aflac
• 401(k)
• PTO and sick time
• Track benefits and ensure compliance
• Coordinate open enrollment and employee education

Onboarding Systems \& Digital Infrastructure

• Own and improve onboarding systems
• Digitize training, SOPs, and checklists
• Track onboarding KPIs (training completion, retention, time\-to\-productivity)
• Continuously refine onboarding experience

Systems \& Workflow Optimization

• Identify inefficiencies and implement solutions
• Create and maintain SOPs
• Improve communication and team coordination systems
• Support accountability systems across departments

Data, Reporting \& Accountability

• Track and report on:
• Retention
• Attendance
• Overtime
• PTO usage
• Team satisfaction
• Provide monthly insights and recommendations to leadership
• Audit timecards and payroll trends for accuracy and efficiency

Proactive Workforce Planning

• Forecast hiring needs based on growth and production
• Maintain a strong candidate pipeline
• Continuously evaluate team structure and role efficiency

Uniforms, Branding \& Supplies

• Manage ordering, inventory, and distribution of uniforms
• Coordinate branding and apparel design
• Track budget and inventory systems

Team Culture \& Engagement

• Plan birthdays, work anniversaries, and team events
• Manage team culture budget
• Lead engagement initiatives and morale\-building activities
• Conduct regular team check\-ins
• Support a positive, accountable, and growth\-oriented culture

Operational Support

• Assist with schedule management and coverage planning
• Review daily timecards for accuracy and compliance
• Support consistent policy adherence

Skills \& Attributes

• Strong interpersonal and communication skills
• Highly organized with attention to detail
• Ability to handle confidential information professionally
• Problem\-solver with a proactive mindset
• Tech\-savvy and systems\-oriented
• Balanced approach of empathy, accountability, and leadership
• Comfortable managing multiple priorities independently

Success in This Role Looks Like

• Team members feel supported, appreciated, and aligned
• Systems are organized, efficient, and scalable
• Hiring and onboarding run smoothly
• Leadership receives clear, actionable insights
• Culture is positive, energized, and growth\-focused

Why This Role is Unique

This is not a traditional HR position.

You will play a key role in:

• Building a high\-performing team
• Shaping the culture of a growing practice
• Creating systems that drive efficiency and growth
• Supporting leadership while reducing operational bottlenecks

Work Location

Rancho Cucamonga, CA (Hybrid: in\-office \+ remote)

Pay: $25\.00 \- $30\.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Work Location: Hybrid remote in Rancho Cucamonga, CA 91730