Executive Administrative Assistant DPP

Job title: Executive Administrative Assistant DPP

Location: Morristown, NJ

About the job

Ready to grow your skills while helping shape the future of healthcare? At Sanofi, you’ll be empowered to learn, ask questions, and bring your ideas to life – all while supported by inspiring mentors and collaborative teams.

About Sanofi

We’re an R\&D\-driven, AI\-powered biopharma company committed to improving people’s lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people’s lives.

Main Responsibilities:

Executive Support

• Manage complex calendars, scheduling meetings across multiple time zones and coordinating with internal and external stakeholders
• Coordinate domestic and international travel arrangements, including logistics for conferences, investigator meetings, and site visits
• Prepare and process expense reports in a timely and accurate manner
• Anticipate the needs of the Head of Early Development I\&I and proactively address issues before they arise
• Handle confidential and sensitive information with the utmost discretion

Team Support \& Coordination

• Provide administrative support to the I\&I Early Development team, including scheduling, meeting coordination, and logistics
• Organize and coordinate team meetings, off\-sites, and departmental events
• Maintain team distribution lists, organizational charts, and shared resources
• Support onboarding activities for new team members
• Track and follow up on action items from leadership and team meetings
• Manage and track consultancy contracts in collaboration with contracting group
• Support team in managing POs

Communications

• Draft, edit, and distribute internal communications on behalf of the Head and the department
• Prepare presentations, reports, and correspondence for internal and external audiences
• Serve as a liaison between the Head of Early Development and internal/external stakeholders
• Manage information flow and ensure timely responses to inquiries

Operational Excellence

• Support the preparation of materials for governance meetings, leadership reviews, and cross\-functional initiatives
• Maintain organized filing systems and documentation for the department
• Identify opportunities to streamline administrative processes and improve team efficiency
• Partner with other Executive Assistants across R\&D and the organization to ensure alignment and best practice sharing

About You

Required Qualifications:

• Bachelor's degree or equivalent experience
• 5\+ years of administrative experience, preferably supporting senior leaders in a pharmaceutical, biotech, or healthcare environment.
• Exceptional organizational skills with the ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
• Experience with travel coordination and expense management systems (e.g., Concur)
• High level of professionalism, discretion, and confidentiality

Preferred Qualifications:

• Experience in clinical development, R\&D, or a scientific environment
• Familiarity with Workday, SAP, or similar enterprise systems
• Experience supporting global teams across multiple time zones
• Knowledge of pharmaceutical industry terminology and processes
• Familiar with Sanofi internal processes

Core Competencies:

• Proactive \& Resourceful: Anticipates needs and takes initiative to solve problems
• Detail\-Oriented: Ensures accuracy and quality in all deliverables
• Collaborative: Works effectively with diverse teams and builds strong relationships
• Adaptable: Thrives in a fast\-paced environment with shifting priorities
• Professional Presence: Represents the department with poise and credibility

Why Choose Us?

• Bring the miracles of science to life alongside a supportive, future\-focused team.
• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.
• Enjoy a thoughtful, well\-crafted rewards package that recognizes your contribution and amplifies your impact.
• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high\-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender\-neutral parental leave.

Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

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All compensation will be determined commensurate with demonstrated experience. Employees may be eligible to participate in Company employee benefit programs, and additional benefits information can be found here.