Hybrid Administrative Assistant

Job Summary

We are seeking a dynamic and organized Hybrid Administrative Assistant to join our team! This vital role combines in\-office and remote work to provide exceptional administrative support, ensuring smooth daily operations. The ideal candidate will be energetic, detail\-oriented, and possess excellent communication skills to manage a variety of clerical and office management tasks. Your proactive approach will help foster an efficient work environment, support team collaboration, and enhance overall productivity. If you thrive in a fast\-paced setting and enjoy multitasking, this position offers a fantastic opportunity to grow your administrative career!

Duties

• Manage front desk responsibilities, greeting visitors and directing calls with professionalism and courtesy
• Operate multi\-line phone systems to handle inquiries, schedule appointments, and relay messages promptly
• Maintain organized filing systems—both physical and digital—ensuring easy access to important documents
• Perform data entry and bookkeeping tasks using QuickBooks and other accounting software to support financial accuracy
• Coordinate calendar management, including scheduling meetings, appointments, and personal assistance tasks
• Prepare correspondence, proofread documents for accuracy, and ensure all communications are clear and professional
• Manage social media accounts: create content, engage community, respond to comments/queries
• Support office management activities such as ordering supplies, organizing files, and maintaining office equipment
• Provide excellent customer support by addressing inquiries efficiently via phone, email or other while demonstrating strong phone etiquette
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools for document creation and collaboration
• Assist with event planning and community outreach activities as needed to promote brand awareness

Experience

• 2\+ years office experience with a strong background in administrative or clerical roles
• Familiarity with office management procedures including filing systems, scheduling, and customer service practices
• Experience using QuickBooks for bookkeeping or financial record\-keeping is highly desirable
• Demonstrated proficiency with multi\-line phone systems, computer literacy, and Microsoft Office applications
• Bilingual a plus for supporting diverse client/team communication
• Strong organizational skills with the ability to prioritize tasks effectively in a hybrid work environment
• Excellent typing speed and communication skills combined with attention to detail for proofreading and data entry tasks
• Previous experience in customer support or personal assistant roles is advantageous
• Ability to adapt quickly to new software tools like Google Workspace and maintain high levels of time management

Logistics

* Schedule: The expectation for the first 14 days include 10 hours/ week performing remote tasks. After which, 3 days in\-office (T, Th, Sat.) and 3 days remote (M,W,F)

* Tools Required: Secure Internet connection, laptop, noise\-canceling headset, and Zoom

Payment

* 1099: This is a 1099\- Independent Contractor paid position.

Why Join Us?

* Flexibility: You'll enjoy having a flexible hybrid schedule, with 3 days in\-office and 3 days remote

* Collaborative Culture: Join a team that values your input and rewards professional growth

* Impact: Your role will directly influence our office efficiency and digital brand, creating impact in the community and online

We welcome proactive individuals who excel at multitasking, communicate clearly, and thrive in supportive team environments. If you’re ready to bring your administrative expertise to a vibrant workplace dedicated to growth—apply today!

Job Type: Part\-time

Pay: $14\.00 \- $15\.00 per hour

Expected hours: 20 per week

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Branchburg, NJ 08876