Office Coordinator-Administrative Assistant

Kopernik Global Investors, LLC is an SEC registered investment adviser under the Investment Advisers Act of 1940\. The Firm provides investment management services to individual and institutional investors. Kopernik is a client\-centric, 100% employee\-owned, global equity investment management specialist.

#### Summary:

The Office Coordinator – Administrative Assistant supports the daily administrative and operational needs of Kopernik Global Investors. This role ensures a professional, efficient, and compliant office environment by coordinating administrative processes, assisting in office logistics, serve as back up to the Executive Assistants and serving as a key point of contact for internal and external stakeholders. The position requires strong organizational skills, discretion, and an understanding of a fast\-paced, highly regulated financial services environment. Requires knowledge of Kopernik and the departmental policies and procedures. They should thrive in a smaller, employee\-owned company environment with a high level of integrity, discretion, and reliability. Reporting directly to HR Manager.

#### Responsibilities:

#### Office Coordination \- Administration

• Responsible for answering inbound calls and emails and directing them to relevant staff, welcoming each guest and visitor warmly, making them feel appreciated, and directing them to staff and/or conference rooms.
• Assist Office Manager and Executive Assistants, ensuring the office runs efficiently, serves as the point person for maintenance, scheduling necessary repairs and purchasing office/kitchen supplies.
• Assisting in researching new vendors and suppliers as necessary.
• Maintain an orderly reception area and conference rooms in the office by straightening chairs, tables, etc. at open and close of business and after meetings.
• Assist in ordering and setting up/ removing catering deliveries for meetings and internal/external events i.e., Lunch and Learn, broker meetings, client onsite, etc.
• Maintain inventory of office supplies and maintaining break room with snacks, putting away supplies and ordering new stock as needed.
• Maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping/plant caretakers of office facilities.
• Coordinate daily office operations to maintain a professional, organized, and efficient workplace
• Complete mail handling, deliveries, shipping requests and general office correspondence
• Provide administrative support to Executives, Investment team members, Legal/Compliance, and HR, as needed
• Manage calendars, schedule meetings, and assist in coordinating logistics for internal and external meetings
• Prepare meeting materials, presentations, and basic reports, as needed
• May assist in Coordinating domestic and international travel arrangements and preparing expense reports
• Office manager’s backup to building and office security, including access cards.
• Participate and support special internal projects, assisting with planning/coordinating company events, and other ad hoc Firm projects and initiatives
• Handle confidential client, financial, and firm information with professionalism and discretion
• Assist with compliancerelated documentation and recordkeeping
• Adhere to industry regulations, internal controls, and company policies
• Support internal projects, events, and firm initiatives
• Other duties, as assigned.

#### Legal \&Compliance/ Human Resources

• Assist Human Resources with inhouse scheduling of potential employee candidates.
• Provide support for additional tasks and various projects as needed for General Counsel/HR department.
• Provide ongoing file maintenance (digital and paper) for Legal/Compliance and other departments, as needed.
• Support the printing and mailing of annual ESG letters, ensuring accuracy and timely distribution.

#### Requirements:

• BA/BS degree preferred.
• 24 years’ experience preferred.
• Proficiency in Microsoft Office (Outlook, Excel, Word \& PowerPoint), a must.
• Proactive approach, positive attitude, willingness to learn new skills, with integrity and ownership of work.
• Advanced verbal and written communication skills.
• Strong organizational and time management skills with the ability to prioritize and complete assigned work and anticipate issues and needs.
• Strong interpersonal skills.
• Selfstarter with the ability to be flexible and resolve moderately complex requests and assignments while remaining composed.
• High attention to Detail, Confidentiality and Accuracy
• Experience in an investment firm, financial services, or professional services environment, preferred but not required.

#### Additional Requirements:

• This is not a remote position and will require relocation if not already local to the Tampa, FL area.
• Being authorized to work in the U.S. without employer sponsorship is a precondition of employment.

#### Application Requirements:

• All submissions are to be submitted to careers@kopernikglobal.com o Most Recent and Update Resume
• A cover letter stating:

Why do you want to work at Kopernik.

What are your passions/interests outside of work?

The Firm provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.