Administration Assistant

Job Summary

We are seeking a dynamic and highly organized Administration Assistant to join our team! In this vital role, you will provide comprehensive administrative support to ensure the smooth operation of our office environment. Your proactive approach, exceptional organizational skills, and positive attitude will help foster an efficient workplace. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a collaborative and energetic team. The ideal candidate will be very detail\-oriented, tech\-savvy and possess excellent communication skills.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette.
• Operate multi\-line phone systems efficiently, handling inquiries and routing calls promptly.
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks accounting software.
• Organize and file documents systematically, ensuring easy retrieval and compliance with company policies.
• Support office management tasks such as calendar management, appointment scheduling, and coordinating meetings.
• Provide exceptional customer service by assisting clients, vendors, and team members with inquiries and support needs.
• Handle clerical duties including proofreading documents, managing correspondence, and supporting bookkeeping activities such as invoicing and expense tracking.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast\-paced environment.
• Excellent typing speed and accuracy for data entry and document preparation.
• Experience with office management systems including phone systems and calendar management tools.
• Knowledge of QuickBooks or similar bookkeeping software is a plus for handling financial transactions.
• Previous office experience or clerical background demonstrating strong customer service and administrative capabilities.
• Familiarity with medical or dental receptionist duties is advantageous but not required; training provided if needed.
• Demonstrated time management skills with the ability to multitask efficiently while maintaining attention to detail. Join us as an Administration Assistant and become a key contributor to our vibrant workplace! Your energy, organization, and dedication will help us deliver outstanding support internally and externally while advancing your professional growth in office administration.

Job Type: Part\-time

Pay: From $20\.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Bozeman, MT 59715