Intelligent Assistant

Intelligent Assistant \| Front Desk Receptionist

Intelligent Office

Intelligent Office is a well\-established franchise in the phone/reception and executive office field. If you like something more challenging than a traditional receptionist position and enjoy working with fun people every day, you've found your home!

We are looking for a full\-time team member. Monday\-Friday, 8:30am to 5:00pm or part\-time from 8:30am to 12:30pm or 1:00pm to 5:00pm. We offer raises after 90 days on the job (and on a regularly scheduled basis afterward). If you are a proactive person, take pride and ownership in your contribution, and want to be part of a growing organization this could be your next job!

In Order to be Considered: Please call 817\-809\-6000 after 5:30pm and leave a message of why you would be a good fit for us and why we should consider you for the position. A voicemail message is required in order for us to call you for an interview! Please email your resume to cjlenterprise2025@gmail.com once you’ve left your voicemail.

Job Duties Include:

· Answering a multi\-line phone system for several dozen companies

· Follow a detailed call handling procedure for each client

· Scheduling Appointments, filling out intake forms and taking messages

· Sorting and filing mail, mail scanning and uploading

· Logging packages and client drop\-offs

· Greeting visitors and clients to the office in a professional and friendly manner

· Data entry and programming phone software

· Administrative duties such as ordering and maintaining supplies for the office, light cleaning of conference rooms and main areas, maintaining a filing system and tracking client usage

· Responding promptly to emails and messages

· Programming new client services

· Witness and Notarize documents for clients

· Representing the business with a positive attitude and professional appearance

Qualities We are Looking For:

· Outgoing, friendly personality

· Great multi\-tasking skills

· Willingness to Learn

· Reliable

· Team player

· Intermediate Microsoft Office Suite skills with a focus on Word and Excel

· Strong attention to detail and follow\-through

· Initiative

· Organization skills

· Positive Attitude

· Bilingual (Spanish)

· Call Experience

· Customer Service Experience

· Verbal and Written communication

· Customer Service Focus

· Microsoft Office Skills

· Multitasking

· Ability to handle difficult clientele

· Ability to become a notary

· Good with Interruptions

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• Previous experience of working at apartment leasing, flexible workspace or shared work space is highly preferred.

Benefits:

· Paid Time Off and Sick Leave after at least 6 months of employment

· Strictly Monday to Friday, no weekends, no nights

\*Job advancement opportunity

Working conditions

Job requires direct client interaction and sitting in front of a computer screen for extended periods of time. Interruptions and job responsibilities will move s/he away from the front desk as necessary to sort and distribute mail, reset conference rooms and offices, and witness and notarize for clients. Must be able to sit for long periods of time and look at a computer screen.

Physical requirements

Light cleaning duties are expected such as wiping down conference room tables, dusting as needed, brewing coffee in the morning, adjusting conference room chairs, wiping out microwave and fridge periodically etc. Retrieving packages for clients, must be able to carry up to 25 pounds.

• Job Type: Part\-Time or Full\-time

Job Type: Part\-time

Pay: $18\.00 \- $23\.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Preferred)

Shift availability:

• Day Shift (Preferred)

Work Location: In person