Agency
Dept of the Secretary of State
Division
Registration Services
Job Classification Title
Administrative Specialist I (S)
Position Number
60094564
Grade
NC08
About Us
The North Carolina Department of the Secretary of State (NC SOS) is the heartbeat of the business community promoting economic growth and protecting the public from financial harm. The Department works with business, banking and legal communities to strengthen our state's economy with a state\-of\-the\-art system of reliable business and governmental records. Plus, we stand as a vigilant guardian against fraud for individuals and businesses alike. Join us in building a secure and prosperous future!
Description of Work
The North Carolina Department of the Secretary of State is the heartbeat of the business community promoting economic growth and protecting the public from financial harm. The Department works with business, banking and legal communities to strengthen our state's economy with a state\-of\-the\-art system of reliable business and governmental records. We also safeguard individuals and businesses against fraud.
Knowledge Skills and Abilities/Management Preferences
POSITION NUMBER: 60094564
GRADE/SALARY RANGE: NC08/$36,682\-$64,194
RECRUITMENT RANGE: $36,682 \- $44,529
WORK LOCATION: Secretary of State/Downtown Raleigh Location
The Posting Will Close At 11:59 P.M. The Night Before the End Date
Anticipated Vacancy
This position is not eligible for remote work
North Carolina Secretary of State's Office
The purpose of the Research and Filing and Mailroom is to carry out all statutory duties assigned to the Secretary of State for preserving corporate documents and records. This integral position requires an on\-site presence to ensure the flow of information is received in a timely manner. The major purposes of this position are to: 1\) serve as an additional backup in the mailroom by providing operational continuity by supporting daily logistics and administrative tasks during staff absences or high\-volume periods; 2\) perform cash management activities assigned to the division; 3\) receive and prepare for long\-term storage of documents filed by the Business Registration Division; 4\) monitor the Secretary of State’s Knowledge Base Information System (SOSKB) for requested document retrieval and imaging; 5\) respond to requests for documents placed via the SOSKB scan queue report or the research and filing workflow queue; 6\) research customer inquiries and respond to public or governmental requests for corporate information; 7\) process custom certified gold seal certificates; 8\) scan affidavit request for images not found; 9\) retention schedule and disposition of documents; 10\) research the Session Laws of North Carolina for information regarding entities created by action of the NC General Assembly; 11\) perform the processes necessary to transfer digital images of filed documents to microfilm media via a ST view scan machine.; 12\) operate an OPEX machine, prepare documents or items for the automated feeder, start the machine using the user interface, monitor performance via the computer screen, and retrieve contents from the output workstation.
KNOWLEDGE/SKILLS/AND ABILITIES:
You must hold a valid driver’s license to operate a state government vehicle for USPS pickups and agency deliveries.
- Proficiency with basic computer systems, data entry software, scanners, printers, Microsoft computer software packages such as Word and Excel.
- Ability to adapt to change and work efficiently in a fast\-paced environment to meet daily needs.
- Self\-motivated and capable of working independently without constant supervision.
- Organizational skills to efficiently sort, log, and file a high volume of mail and packages.
- Ability to lift and move heavy packages, mail bins, or containers of mail up to 50\-70 pounds, sit, stand, walk and/or bend for extended periods.
- General knowledge of records management processes.
- Previous mailroom or administrative support.
- Experience with data entry.
PREFERENCES:
Minimum Education and Experience
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
Applications that include "see attached" or rely solely on resumes instead of completing the formal application's education and work experience sections will be considered incomplete and ineligible for consideration for the vacancy. Unless explicitly requested in the vacancy announcement (e.g., transcripts, proof of licensure or certification), all attachments are considered optional and will not be reviewed during the initial screening to assess the applicant's eligibility for the vacancy.
Applicants seeking Veteran's Preference must attach a DD Form 214, Certificate of Release or Discharge from Active Duty, along with their application.
Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if currently serving as a member of the NC National Guard in good standing. If you are a former member of the NC National Guard with a service tenure of at least 6 years and an honorable discharge, please attach either a DD256 or NGB 22\.
The North Carolina Department of the Secretary of State is committed to Equal Opportunity Employment and employs the Merit\-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified candidates. The actual salary will be determined based on relevant competencies, knowledge, skills, and abilities, as well as considerations for internal equity and budgetary considerations pertinent to the advertised position.
State Employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than their current position.
If you are having technical issues submitting your application, please call the NC Office of State Human Resources at 984\-236\-0800\.
For further information, please contact:
Tameka M. Gentry, ASSISTANT HR DIRECTOR
North Carolina Secretary of State
Human Resources \| Old Revenue Building
2 S. Salisbury Street \| Raleigh, NC 27601
Phone: (919\) 814\-5331 \| Fax: (919\) 814\-5395
Email: tgentry@sosnc.gov
EEO Statement
T he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.
Recruiter:
Tameka M Gentry
Recruiter Email:
TGENTRY@SOSNC.GOV